Estates of Bradley Park

The meeting was called to order at 7:05 PM by the President, Karen Purvis.  Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Marilyn Fangman, Dan Vessels, Sue Harvey, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Craig Sorenson from Impressive Signs presented a new design for the HOA signs that were vandalized.  The new signs will be aluminum dibond panels at a total cost of $650 before sales tax.  He will also provide two video surveillance signs.  Dan suggested putting a lens in a hole in the fence looking toward the signs that will appear to be a video camera.  The sign repairs were approved and because we have a $500 deductible on our insurance, we will not make an insurance claim.  Craig said the sign repairs will be completed within two weeks.  Bob suggested posting a sign in several places indicating that a reward will be offered for information identifying the vandals.  If there is further vandalism, we will offer a reward through Crimestoppers.

Secretary’s Report.  The minutes of the annual meeting were approved as submitted, but with the names of individual homeowners attending removed to protect individual privacy.  Karen requested that minutes of the board meetings be circulated to all board members for review, and corrections will be requested within 7 days.  After corrections are received, the minutes will be posted on the website within 10 days.  In the future, any correspondence from the HOA will be reviewed by the board prior to being sent.

Treasurers Report.  Income included dues payments and interest.  The expenses were for landscape maintenance, corporation filing fee, and office supplies.  One property has not paid 2012 or 2013 dues, and  Maureen will ask the attorney to send a lien warning letter.  Seven properties have not yet paid anything on their 2013 dues.  At the present time, Maureen and Sharon have authorized signatures for checks.  Since Sharon is the new Vice President, there was agreement that she will continue to be the second authorized signature so that no new paperwork will e required.

New Resident Welcoming.  Marilyn agreed to welcome new residents into the neighborhood.  Maureen will notify her when Maureen receives  notice of a house sale or rental.  Sharon will get welcome packets from the Chamber of Commerce, and Marilyn will include a copy of the CC&R, Bylaws, Articles of Incorporation, a plat map, and D&D letter with the welcome packets.

BBQ Committee.  Becky Gore has volunteered to coordinate the BBQ with Sharon providing coordination with the Board.  The BBQ will be August 16 from 5 PM to dusk.  With the number of new families in the neighborhood with small children, using a bounce house again was suggested.  Another suggestion was a spray pond, provided one can be found for rent.  We will just provide hot dogs and hamburgers for this year’s BBQ.

Palette Committee.  The paint palette committee will meet at 7 PM on July 1 at Leon’s house.

Blockwatch.  Leon reported that the extend of current blockwatch activity is that an email  list has been developed for the neighborhood using information when new keys were distributed.  Dan will get a walk-around from the Puyallup Police Department looking at the security of the outside fence around the neighborhood.  Several warped, rotted, or broken boards on the outer fence provide opportunities for illegal entry.  Repairs to the fences will be coordinated with the D&D committee.  Any loud noises or other disturbances should be reported to the police department non-emergency number.  Accumulated disturbances at the same address will result in a visit from the police.

D and D Committee.  Bob was named chair of the D&D committee.  CC&R violations from last month’s walk-around were reviewed by the board.  Failure of seals on double pane windows were determined to not be a violation of the CC&R.  The D&D committee will recommend that homeowners repair double pane windows when the seals have failed.  This will prevent excessive heat loss and potential structural damage due to condensation. 

There was conversation about responsibility for trees in the alley.  Trees in the parking strips are the responsibility of the adjacent homeowner.  Trees along 5^th-7^th and in the alley are the responsibility of the HOA. 

Additional agenda items. These were deferred to the next meeting.  They include

                2013/2014 Goals

                Vehicle parking rules

Motion detector lights on the mailboxes

                Common area plantings and benches

                Dog Butler for poop

                Refrigerator magnets with HOA website

The meeting was adjourned at 8:55 PM.  The next meeting will be on July 8 at 7 PM at Bob & Sharon Cook’s home.

The meeting was called to order at 7:07 PM by the President, Sharon Cook.  Fourteen residents signed in for the meeting.  In addition, there were a total of 11 proxies from residents who did not attend the meeting.  Therefore there was a quorum.  A total of 25 residents cast votes for officers.

The following persons were nominated for the board:

Sharon Cook, Leon Leonard, Maureen Walsh, Marilyn Fangman, Dan Vessels, Sue Harvey and Karen Purvis.  The ballots were not counted.  Nominated homeowners held a board meeting after the annual meeting to elect officers.  The officers elected were Karen Purvis, President, Sharon Cook, Vice President, Maureen Walsh, Treasurer, and Leon Leonard, Secretary.

Treasurers Report:  Maureen Walsh provided spreadsheets of 2012 budget and expenses, and 2013 budget and expenses to date.  At the present time, 29 homeowners have paid 2013 dues in full, and 20 have paid at least a portion of their 2013 dues.  Two homeowners are delinquent in dues payments since they still owe dues for 2012.  Homeowners who are 15 months or more delinquent will receive a lien notice.

Currently, there does not appear to be a problem with dog waste in the neighborhood.  Consequently, no dog waste bag dispenser will be installed. 

Karen Purvis distributed a sign up list for committees for the coming year.  Each committee is to have three members.  The committee memberships are as follows:

                   Finance = Don Kelley, Karen Purvis, Maureen Walsh, Sharon Cook

                     D & D  = Bob Cook, Kim Brandt, Marilyn Fangman

                     Color Palette = Bob Cook, Kim Brandt, Marilyn Fangman, Pepper Hust, Karen             Purvis, Leon Leonard

                     Welcome/Sunshine = no one signed up

                     Special Projects = Dan Vessels Jr, Becky Goar, Sue Harvey

Sharon identified projects that have been completed in the past year.  They included the seal coat for the alley, the mailboxes, and the extension of the irrigation system to the area around the signs.  Marilyn reported that mail stolen from neighborhood mailboxes was recovered and has been returned to homeowners.

Projects for the coming year may include plantings in the common area, lighting over mailboxes or shining on the mailboxes, benches in the common area, paint palette development, and doggie poop bag dispensers.  A suggestion was made that we obtain city approval to attach bag dispensers to the no parking signs in the neighborhood.  Suggestions were made that the HOA website be included in any correspondence to residents, and that residents be notified by email when HOA board minutes are posted to the website each month.

Concerns expressed by residents included trash being left along 7^th in the shrubbery, leaves in storm drains, and damage to common area sprinklers from trash trucks.  Maureen asked that anyone who sees leaking or broken sprinklers notify her so that she can get the landscaping company to make repairs.

The website address is www.estatesofbradleypark.com and it is available without a password.  The website content includes

• Documents, including the CC&R
• Forms, including the form for house or fence changes and approved paint colors
• Dues and lien policy
• Contact list, and
• Blockwatch.

Meeting adjourned at 8:17 PM.

This letter serves as notice of our annual meeting. It will be held Monday evening May 13 at 7:00 PM. It will be at the home of Karen Purvis, 510 28th Avenue E., here in the neighborhood. We are soliciting nominations for Board membership prior to the meeting. A nomination form is enclosed. Nominations should be sent to Estates of Bradley Park Homeowner’s Association, P.O. Box 1391, Puyallup, WA 98371, no later than Saturday, May 4, 2013. Nominees will be posted on the website and announced at the annual meeting. Homeowners present at the annual meeting will be asked to vote for 5 people for the board. At the first meeting of the new board, officers will be elected.

In addition to electing Board members, there will be opportunities to sign up for a committee. A new committee this year will be the color palate review committee. Since it’s been over 10 years since our homes were built, many of them are in need of new paint. This committee will determine what changes to the allowed house colors are appropriate. Other, ongoing committees needing members are Design and Development (approves changes to homes and reviews compliance with rules), finance (reviews the annual budget), welcoming (greets new neighbors), and special projects (plans the annual BBQ and other events).

There will also be a summary of what was done by the HOA in the last year (Mailboxes!) and what is planned for the coming year. Suggestions will be welcome.

If you cannot attend the annual meeting, please provide a proxy to someone attending. A proxy form is enclosed with this letter. If you have any questions, contact a current board member, listed below.

Board of Directors
Estates of Bradley Park HOA

Current Board Members:
Sharon Cook, President lmtdedtn670@msn.com
Karen Purvis, Vice President mohawkjet@aol.com
Maureen Walsh, Treasurer mkw23477@msn.com
Leon Leonard, Secretary leonleonard@q.com
Marilyn Fangman, Member-at-Large mfangman@bethelsd.org
Amy Mesec, Member-at-Large jay_amy8@comcast.net resigning from Board
Don Kelley, Member-at-large dlelley@q.com resigning from Board

Forms:
Proxy Form
Nomination Form

Reminder! The annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE.

The meeting was called to order at 7:11 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Marilyn Fangman, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the March meeting were approved. Leon will contact Sam about notices for the upcoming annual meeting and posting minutes from meetings so far this year.

Treasurers Report. Income included dues payments and interest. The expenses were the new mailboxes which came from the reserve account, and landscape maintenance. Two properties owe all or part of 2012 dues. Nine properties (including the previously mentioned two) have not paid anything toward 2013 dues. Maureen will ask the attorney to send a lien warning letter to the one property that has not paid any of 2012 or 2013 dues.

D and D Committee. Bob will check for garage light violations and then send letters including violations from the March walk-around to all homeowners. Those without violations will receive thanks for well-kept properties.

There was also conversation about parking. Mobile homes and commercial trucks may not be parked in the neighborhood, but there is uncertainty about how long one of these vehicles may be parked, and whether a larger fine can be levied for a repeat offender of these regulations. This will be discussed at the next meeting.

Landscaping. The landscaping maintenance company has trimmed trees in the neighborhood to above 7 feet so that there is room to walk underneath. Charges for this trimming will be included in the April treasurers report. Maureen will talk to the landscaping company about planting more colorful plants around the signs.

Annual Meeting. The annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE. A vote was taken to eliminate the door prize for this year’s meeting since there is no evidence that offering the prize provided an incentive for anyone to attend the meeting. Committees for the new year will include Finance, D&D (including walk-arounds), Paint Palette, Welcoming, and Social Events. Board members should ask other residents if they want to become board members. Sharon will prepare the letter notifying homeowners of the annual meeting and asking for nominations to the board. Maureen will prepare the mailing labels and stamped envelopes. Marilyn will print the letters, stuff the envelopes and mail the letters on or about April 20. Nominations must be returned to Maureen by May 4. Leon will send an email reminder of the meeting on May 9. Because of a May 31 deadline for IRS notification, a board meeting will be held soon after the May 13 annual meeting to elect officers for the new year.

The meeting was adjourned at 8:20 PM.

The meeting was called to order at 7:11 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Amy Mesec, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the February meeting were approved.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, and postal box rental. Money was transferred from the operating account to the reserve account for 2012. Three properties owe all or part of 2012 dues. Fourteen properties (including the previously mentioned three) have not paid anything toward 2013 dues. One property owes half of last years dues and all of this years. Karen will talk to the owner. Don Kelley submitted a review of the 2012 books and found them to be in good order.

D and D Committee. Karen and Maureen did a drive-around (too cold for a walk-around) on March 20. The results were given to Bob Cook for preparation of warning letters. No violations for lawn maintenance were made because the spring season has not yet started. Most warnings were for deteriorating paint on trim and fences. There are also warnings about garbage can lids. Garbage cans must have lids that are secure when the garbage is put out. When there is not a lid, crows will open bags and spread trash. There were some warnings for window seal failures. For original homeowners, failed windows can be replaced by the original company at no cost. Maureen should be contacted for contact information for the window company. Owners who are not original must replace failed window seals at their own expense.

There was also conversation about parking. Several homes have occupants with several cars. For houses on the outer circle, there is space in the driveway for two cars, and a double garage. Cars may only be parked on the street for fewer than 24 hours. Warnings will be issued for residents violating this rule.

Landscaping. The landscaping maintenance company has trimmed trees in the neighborhood to above 7 feet so that there is room to walk underneath.

Mailbox Vandalism. The cluster mailboxes in the neighborhood have been replaced with high security boxes. New keys have been issued to residents, with three keys to owner residents and two keys to renter residents. The third keys for rental units have been sent to the owner or the local rental agent. There are three properties that are not currently rented, and Maureen has keys for those properties. Lights that are motion activated and shine from nearby resident homes onto the mailboxes will be considered. Bob reported that cost estimates for those lights are approximately $100 each. No action will be taken on lights until fall.

Annual Meeting. The annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE. Nomination forms and meeting notifications will be prepared at the next Board meeting. Board members should ask other residents if they want to become board members.

Meeting Dates. The next Board meeting will be on April 8 at Maureen Walsh’s home, 2819 5th Street SE.
The meeting was adjourned at 8:10 PM.

The meeting was called to order at 7:06 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Amy Mesec, Marilyn Fangman, Sam Radakovitz, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the January meeting were approved. There was no response to the request for a change in the annual meeting, so it was approved and the annual meeting will be on May 13 at 7:00 PM at Karen Purvis’ home, 510 28th Avenue SE. Karen says she has lots of chairs.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, office supplies and postage. One property remains delinquent in dues and no contact has been received, so Maureen will ask the HOA attorney to send a lien warning letter. The 2013 budget was approved.

D and D Committee. Leon got an estimate of $2708.45 for concrete curbing around the triangular common area at the alley intersection. Leon will clarify the bid so that it will be off the asphalt. Maureen will ask the landscape company about the sprinkler heads and soil behind the curb. Walk-arounds for identifying property deficiencies will be in March, June, and September. The March walk-around will be on March 16.

Landscaping. Maureen will ask the landscaping contractor to trim the trees along 5th-7th and along the alley up to 7 feet to reduce the likelihood of damage to people, fencing or vehicles.

Mailbox Vandalism. Most of the mailboxes in the neighborhood have been pried open within the last two weeks. Sharon has talked to Matt Runsell, a postal inspector, who indicated that similar break-ins have occurred in other Pierce county neighborhoods. Leon will send an email note to the neighborhood telling about the problem and asking that any stolen or missing mail or evidence of identity theft be reported to both the police and the post office. The cost of new mailboxes suitable for “high crime areas” would be $5,120.00 before taxes or installation. The post office is also addressing the problem with improved locks.

Annual Meeting. As noted above, the annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE
Meeting Dates. The next Board meeting will be on March 11 at Sharon Cook’s home, 2807 5th Street SE. The April 8 meeting will be at Maureen Walsh’s home, 2819 5th Street SE.

The meeting was adjourned at 8:10 PM.

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the October meeting were approved. There was no meeting in November. At the December Board dinner, revision of the annual meeting date was proposed. A letter was sent to homeowners with the annual dues statement proposing that the annual meeting be held at the first Board meeting date in May. That will be May 13 this year. A two-thirds approval of the homeowners is required for this change, and the letter stated that anyone who objected to the change needs to contact the Board secretary before the end of January. No contact assumes a favorable vote. A copy of the letter is appended to these minutes.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, irrigation water, and the annual premium for the HOA insurance. Two properties are delinquent for dues and if payment has not been received by the end of January, the HOA attorney will be contacted to send a lien letter. The 2013 budget was not approved because the Board did not have a quorum.

D and D Committee. A new deficiency letter modeled after one from another HOA in the vicinity will be drafted and submitted to the Board for review. The common area in the alley intersection has been repeatedly damaged by the trash trucks. Leon will get an estimate from Lonnies Curbing for curbing around this area to prevent further damage. Walk arounds for identifying property deficiencies will be in March, June, and September.
Sign Damage – The sign damage repair has been completed after Bob and Sharon visited the sign company.
Blockwatch Committee. Leon will contact residents to find out how many people are at home during the day.
Landscaping. Suggestions will be sought from Board members for improvements to the shrubbery area in the front common space. Bob suggested adding a tree. A notice was sent by the City that they would trim up the trees along 5th-7th so that they are above the fences and the sidewalk. Leon will confirm with the city that this trimming is to be done. If it is not, the HOA will probably have our landscaper trim the trees.

Annual Meeting. As noted above, the annual meeting will be May 13 at 7 PM. Karen will be asked to find a location for the meeting, but since the attendance is usually small, it may be held in a member’s home rather than a public building. The Board needs to have an odd number of members, so an additional volunteer may be needed.
Meeting Dates. The next Board meeting will be on February 11 at Sharon Cook’s home, 2807 5th Street. Meetings later in 2013 will be on March 11, April 8, and May 13, but locations have not been identified.

The meeting was adjourned at 8:10 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting October 8, 2012

The meeting was called to order at 7:15 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Marilyn Fangman, and Karen Purvis. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the September meeting were approved.

Treasurers Report. Income included dues payments and interest. The only expense was landscape maintenance. Current accounts due were not high enough to justify liens.

D and D Committee. Letters were prepared and reviewed for deficiencies that have not been corrected, and other deficiencies. A total of 32 properties will receive letters.

Special Projects Committee. Total expenses for the BBQ were $761.36. Expenses included $261.71 for the bounce house, $355.55 for Qdobas food, food and supplies at Costco were $116, and there were $13 in miscellaneous expenses. Comments were made that we would probably do fine next year with just hamburgers and a variety of brauts, hot dogs, etc, and not purchase Qdoba food. There was a lot of food and drinks left over this year. Maureen counted 18 lots represented at the BBQ. Consensus was that August was probably a better month than July for the BBQ.

Sign Damage – All of the sign damage still has not been repaired, and it is possible that the sign company will never do it. Maureen will check on the status of flower and other landscaping around the signs.

Meeting Dates. We decided not to have a November meeting because of no outstanding agenda items. The next meeting in 2012 will be the annual no-host dinner on December 10 at 6:30 PM at Mama Stortini’s.

The meeting was adjourned at 8:20 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting September 10, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, and Karen Purvis. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the August meeting were approved as edited.

Treasurers Report. The treasurer was absent so there was no report.

D and D Committee. A walk-around was conducted for deficiencies that have not been corrected, and other deficiencies. If there are deficiencies on rental properties, letters will be first sent to the renter, and then if corrections are not made, letters will be sent to the owners. The most notable deficiencies were electrical equipment not screened, and windows for which seals had failed, causing discoloration. Thirty day notices are to be sent and for deficiencies not addressed after previous notices, fines will be assessed. Trailer and mobile home parking is not allowed in the neighborhood except for 2 or 3 days to allow for loading and unloading from trips. Parking for longer periods is not allowed, and noncompliance will result in fines.

Special Projects Committee. Since Amy wasn’t present, there was no report on the BBQ, but it was noted that the number of small children attending was up from previous years, probably because of the inflatable bounce toy. We need to find activities for older children as well for next year.
Rats – The property suspected of harboring rats has gone into foreclosure, and will be sold at auction in December. No response has been received from the bank about cleanup of the property.

Sign Damage – The sign damage has not been repaired, but there has been no additional damage. Karen will contact the sign company again regarding repairs. Maureen will be asked to authorize flower and other landscaping around the signs.
Alley Sealcoating – The alley was sealcoated successfully. A thank you letter will be sent to homeowners for their cooperation, and also to address blockwatch issues. There have been three cars vandalized during the night recently

Meeting Dates. Next meeting in 2012 will be
October 8 Karen Purvis 510 27th Avenue SE
The meeting was adjourned at 8:00 PM.