Estates of Bradley Park

Hey everybody!

The annual meeting is on May 12 at 7:00 PM Dan and Brittany Vessels home, 516 29th Avenue SE!

Hope to see you there!
-HOA

The meeting was called to order at 7:10 PM by the President, Karen Purvis. Attendees were board members Karen Purvis, Sharon Cook, Leon Leonard, Dan Vessels, and Maureen Walsh. D&D Chair Bob Cook arrived at 7:40 PM.

Secretary’s Report. The minutes of the March 10 meeting were approved as revised. Karen requested that the minutes of the March meeting be posted on the website. The minutes of this meeting should be posted on the website after being reviewed by board members this week.

Treasurers Report. Income included dues payments. The only expenses were for landscape maintenance. Financial statements are available for homeowners to review upon request.
Annual Meeting Notice. Attorney Kelly DeLaat-Maher prepared a formal draft of amendments to the CC&R. Copies were provided to each Board member prior to the meeting. A draft of the notice to the annual meeting, nomination form, and proxy form were prepared by Karen and provided to the Board for review. Several revisions to the letter were suggested by Board members. The Board discussed the likely cost of installing a sprinkler system and maintaining the properties in the neighborhood if the CC&R revisions are not made. The estimated increase in dues for each property would be $180 per month for maintaining the landscaping, watering and sprinkler system maintenance plus at least $5000 to install a sprinkler system in each property and hook to a common water supply. This estimate will be included in the letter.

Revisions were also made to the Board nominating form and the proxy form. The letter, the Board nominating form, the proxy form, and the proposed changes to the CC&Rs will be sent to each homeowner on April 18.

Eighty percent of the homeowners must approve any change to the CC&Rs, so this would be 46 homeowners. Each of the changes to the CC&Rs will be voted separately. Each of the current Board members was assigned lots from which to obtain proxy forms, if the owner was not planning on attending in person. The assignments were:

Dan Lots 23 to 30
Leon Lots 49 to 57
Maureen Lots 19-22 and 45-48
Karen Lots 31 to 38
Sue Lots 15 to 18 and 41 to 44
Sharon/ Bob Lots 1 to 14 and 39 to 40

Maureen will provide contact information for any lots that are rentals.

Annual Meeting. The annual meeting will be held on Monday, May 12, 2014 at 7 PM at Dan Vessels home, 516 29th Avenue SE.
D&D Committee. Notices for deficiencies will be sent to homeowners after the annual meeting.

The next Board meeting will be at 7 PM Monday, May 5 at Karen’s house, 510 28th Avenue SE to review nominations for the Board and prepare the materials for the annual meeting.
The meeting was adjourned at 8:40 PM.

The meeting was called to order at 7:09 PM by the President, Karen Purvis. Attendees were board members Karen Purvis, Sharon Cook, Leon Leonard, Dan Vessels, Sue Harvey and Maureen Walsh. D&D Chair Bob Cook arrived at 7:50 PM.

Secretary’s Report. The minutes of the February 17 meeting were approved as revised. The minutes of this meeting should be posted on the website after being reviewed by board members this week.

Treasurers Report. Income included dues payments. The expenses were for landscape maintenance, post office box rental, and stamps. Forty-six of the 57 homes in the neighborhood have paid at least ¼ of the 2014 annual dues. Only 2 homes still have some portion of their 2013 dues due. There are currently 14 homes in the neighborhood that are rentals.
D and D Committee. Nothing is going on. Pavers are needed in front of the north alley mailbox to protect the soil, and a section of fencing on 7th Street SE needs painting. These items will be addressed later in the spring. A walk-around to identify maintenance issues will be at the end of May or early June.
Old Business. The Board discussed whether each property can only be represented by one person on either the Board or the D&D committee. A decision on implementing this rule will be made by the Board after the annual elections. If enough volunteers cannot be found to fill positions on the Board and the D&D committee, it may be necessary to appoint one or more D&D committee members who are from the same residence as persons on the Board.

CCR Revisions. Dan prepared a draft of amendments to the CC&R. These include
• Section 2.09 Fine schedule for CC&R violations.
• Section 6.01 Clarification that homeowner has responsibility for landscaping their property and that it is not the responsibility of the Association.
• Section 10.01 (b) Trailers, fifth wheel, utility etc.
• Section 10.01(d) Provision for on-street parking to be consistent with Puyallup Municipal Code (PMC10.36.110) which specifies that cars cannot be parked for greater than 3 days.
• Section16.10 limiting the number of rentals in the neighborhood to 15 homes.

Section 6.01 is especially important because a provision included to address landscaping maintenance for undeveloped lots, was not deleted when all the lots were built. Consequently, the current language in the CC&R requires the Association to provide landscaping maintenance and irrigation for the entire neighborhood. This requirement would include installation of a neighborhood wide irrigation system as well as payment for landscaping maintenance and water. Maureen was asked to get an estimate from our current landscaping maintenance company of those costs to be included in the request for owners to vote or provide proxies at the annual meeting so that this provision can be removed.

After review by the Board, the proposed amendments will be sent to counsel for review.

Annual Meeting. The annual meeting will be held on Monday, May 12, 2014 at Dan Vessels home. Proxies will be needed for homeowners not attending the meeting. The proxies will be for each absent homeowner to specify someone to vote at the meeting on their behalf. The proposed CC&R amendments will be included in the letter being sent to notify homeowners of the annual meeting. Karen will draft descriptions of responsibilities for each committee. An invitation for persons who would like to be nominated to the Board will be sent, with nominations to be returned by May 1. The annual meeting notice should be sent early in April.

The next board meeting will be at 7 PM Tuesday, April 15 at Leon’s house, 2820 6th Street SE.
The meeting was adjourned at 8:40 PM.

The meeting was called to order at 8:05 PM by the President, Karen Purvis. Attendees were board members Karen Purvis, Leon Leonard, Dan Vessels, and Maureen Walsh.
Secretary’s Report. The minutes of the January 12 meeting were approved as submitted. The minutes of this meeting should be posted on the website after being reviewed by board members this week.

Treasurers Report. Income included dues payments. The expenses were for landscape maintenance, copying, and attorney fee. Forty-three of the 57 homes in the neighborhood have paid at least ¼ of the 2014 annual dues. Only 3 homes still have some portion of their 2013 dues due. The budget for 2014 was approved and is available for review by homeowners.

D and D Committee. Pavers are needed in front of the two alley mailboxes to protect the soil.

According to Dan, a lighter brown color was approved for painting lot 7.
A letter with a warning about a possible $25 fine needs to be sent to homeowners who have not taken action on items identified in the last D&D committee letter. This letter should be sent the first of May.

New Business. Leon requested that the attorney used for lien letters might also be used for other legal questions regarding HOA rules and law. Maureen will check with the lien attorney to find out if his firm has an HOA specialist.

The Board discussed whether each property can only be represented by one person on either the Board or the D&D committee. The issue will be discussed at the next meeting. Additional volunteers will be needed to fill vacancies on the Board and the D&D committee if this rule is implemented.

CCR Revisions. Dan will prepare a draft of amendments to the CC&R for review by the Board at the March meeting. These will include

• Section 2.09 Fine schedule needs to be changed to specify failure to pay fines will result in a lien
• Section 6.01 Clarification that homeowner has responsibility for grass parking strip in front of home, as well as trees
• Section 10.01 (b) Trailers, fifth wheel, utility etc.
• Section 10.01(d) Provision for on-street parking to be consistent with Puyallup Municipal Code (PMC10.36.110) which specifies that cars cannot be parked for greater than 3 days.

After review by the Board, the proposed amendments will be sent to counsel for review.

Annual Meeting. The annual meeting will be held on Monday, May 12, 2014 at Dan Vessels home. Proxies will be needed for homeowners not attending the meeting. The proxies will be for each absent homeowner to specify someone to vote at the meeting on their behalf. The proposed CC&R amendments will be included in the letter being sent to notify homeowners of the annual meeting. A sheet describing responsibilities of the board, the D&D committee and the other committees will be included with the meeting notice. Board members are encouraged to bring drafts of committee responsibilities to the March meeting. The annual meeting notice should be sent early in April.
The next board meeting will be at 7 PM March 10 at Dan’s house, 516 29th Avenue.

The meeting was adjourned at 8:30 PM.

CONSENT IN LIEU OF MEETING OF
BOARD OF DIRECTORS
ESTATES OF BRADLEY PARK
_______________________________________

RESOLUTION

By consent in Lieu of Meeting, the Board Members of the Estates of Bradley Park consent to the following action. The Board of Directors previously instituted a fine schedule in accordance with Article 2.09 of the Declaration of Covenants, Conditions and Restrictions (CC&R’s) governing the Association. This resolution formally adopts the following schedule as previously implemented. Upon a motion duly made and seconded, the following resolution was adopted by the required majority vote:

RESOLVED, that the following penalties may be prescribed and assessed against owners for violations of the CC&R’s: Following notification of noncompliance and failure to correct noncompliance within 30 days of notification (calculated from three days after date of mailing), a $25.00 fine will be incurred for the first 30 days, a $50.00 fine will be incurred from the 31st – 60th day, a $100 fine will be incurred from the 61st – 90th day. There after a $25.00 per day fine will be imposed.
A copy of the fine schedule will be posted on the Estates of Bradley Park website (www.estatesofbradleypark.com) as well as mailed to all owners in accordance with section 2.09 of the CC&R’s.
There being no further business to come before the Board, the meeting was duly adjourned.

DATED this __________ day of ____________________, 2013
BY: ___________________________________________ President
BY: ___________________________________________ Secretary
ESTATES OF BRADLEY PARK

The meeting was called to order at 3:10 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Karen Purvis, Leon Leonard, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.
Secretary’s Report. The minutes of the October 30 meeting were approved as submitted. Karen requested that the minutes for the October 30 meeting be posted on the website along with the fine schedule that had been distributed to members with the annual dues statement. The minutes of this meeting should be posted on the website after being reviewed by board members this week.
Treasurers Report. Income included dues payments. The expenses were for landscape maintenance, the closing water bill for the year, and the annual insurance premium. A lien threat letter was sent to one homeowner who did not pay any 2013 dues. The end of the year budget and expense summary will be prepared for review by the next meeting. Maureen will check with Don Kelly about how to present late December expenses in the financial statement.
D and D Committee. A segment of fence along 7th Street has been replaced. The Association is responsible for painting that segment and decided to find a contractor to do that painting. Because of the potential for overspray causing damage, the contractor will be asked to brush or roller the fence and lattice instead of spraying. Bob volunteered to find contractors to bid the job. The painting will be done in May. There were no requests received by the D&D committee for painting or other changes. A brief conversation ensued about what kinds of roofing would be allowed if someone wants to replace their roof, including whether solar panels will be allowed. There was no report on whether the noncompliance letters had been sent.
Leon requested that the attorney used for lien letters might also be used for other legal questions regarding HOA rules and law.
CCR Revisions. Revisions to the CC&Rs will be presented to the homeowners at the annual meeting. Proposed revisions included
• Section 2.09 Fine schedule needs to be changed to specify failure to pay fines will result in a lien
• Section 6.01 Clarification that homeowner has responsibility for grass parking strip in front of home, as well as trees
• Section 10.01 (b) Trailers, fifth wheel, utility etc.
• Section 10.01(d) Provision for on-street parking to be consistent with Puyallup Municipal Code (PMC10.36.110) which specifies that cars cannot be parked for greater than 3 days.
New Business. Karen received an inquiry from a homeowner regarding somebody putting trash in their trash can and spilling trash from the can. Several suggested that the homeowner not put out their trash until Friday morning, since it is not usually collected until nearly noon.
Bob and Dan will put rocks at the corners of the back common space to prevent vehicles from running onto the grass and damaging sprinklers. Bob will consult with the mailman about putting pavers in front of the mailboxes to prevent cars from driving onto the lawn.
Annual Meeting. The annual meeting will be held on Monday, May 12, 2014 at Dan Vessels home.
The next board meeting will be February 10 at Karen’s house, 510 28th Avenue.
The meeting was adjourned at 4:27 PM.

The meeting was called to order at 7:06 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.
Secretary’s Report. The minutes of the September 9 meeting were approved as submitted. The minutes were posted on the HOA website. Sue volunteered to take minutes in Leon’s absence.
Treasurers Report. Income included dues payments and reimbursement of an erroneous bank fee. The expenses were for landscape maintenance, irrigation repair, fence paint, and copying. A payment schedule has been established with one of the homes owing back dues. We currently have 13 homes that are rentals.
CCR Revisions A fine schedule is needed to form a basis for fines. The CC&R will need to be changed to specify that failure to pay fines will result in a lien.
D and D Committee. Bob reported that lot 7’s color request was denied because the color was too dark brown. A discussion followed that a paint palette committee is not needed because there are already colors in the CC&R. No vote was taken. The D&D committee needs to stay in communication with the Board on house color and other variance issues and needs to let the Board know if more time is needed to review an application. No action was taken on the fine letter for lot 24. Bob asked whether he should send letters to homeowners who have not yet addressed issues identified in earlier letters. The Board asked that those letters be sent.
A question was raised about why the Association has two separate attorneys. Maureen explained that the attorney who sends lien letters is not on retainer and does those letters on a per case basis. The other attorney has been consulted twice regarding paint approval questions. She is not under a retainer.
Old Business. Murray’s garbage truck has been driving on the grass. Karen has taken pictures of the truck on the grass. Maureen is getting a bid on repairs. If there has been damage to the sprinkler heads, which will be addressed in the spring when the water is turned back on.
HOA Dinner. December HOA dinner will be December 5 at 6:30 at Black Angus. Spouses are invited.
No meeting will be held in November. There will be a brief meeting at the HOA dinner.
The meeting was adjourned at 8:19 PM.

The meeting was called to order at 7:07 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the August 12meeting were approved as submitted. The minutes were posted on the HOA website.

Treasurers Report. Income included only interest. The expenses were for landscape maintenance, water for irrigation, fence paint, sign repair, and BBQ food and supplies. One property has not paid 2012 or 2013 dues, and the attorney has sent a lien warning letter. A lien will be placed on the property if the dues are not paid by the end of September.

BBQ. There were 35 adults and 23 children at the BBQ, our best turnout so far. We ran out of hamburgers and hot dogs, so will purchase more hot dogs next year. The only people who didn’t get to eat came quite late and didn’t seem disappointed. A suggestion was made that there be activities for very young children (under age 2) next year, and a large wading pool was offered by Dan. Karen is discarding one of the canopies we currently have because the structure is broken in two places. Bob will look for a canopy on sale so that we will have two for next year.

CCR Revisions. Dan presented several possible changes to the CCR to be submitted to the membership for approval at next year’s annual meeting. These include provisions for on street parking to be consistent with the Puyallup Municipal Code (PMC), clarification that the homeowner has responsibility for the grass parking strip in front of their home, and other amendments to be decided upon by the Board at our February or March meetings. To change the CCR, 80% of homeowners constitute a quorum.

Lights on Mailboxes. We decided to defer discussion of this idea until next spring.

Halloween Event. Since Halloween will be on a Friday evening in 2014, we will consider having a cider and cocoa event that night. Planning will occur next year.
D and D Committee. Bob reported that 22 homes that had deficiencies still have not corrected them, so is planning to send a fine letter.

Palette Committee. The paint palette committee met on September 1 at Leon’s house. . Attending were committee members Leon Leonard, Bob Cook, Pepper Hust, and Kim Brandt. Also attending were Janet Leonard, Tom Brandt, Eileen Webber, Shawn Magin and her new husband Kevin. Leon submitted to the Board the following summary of the committee meeting:

Bob provided a brief summary of the current paint palette and how it was developed. Kim suggested that her experience in other neighborhoods was that there was no palette of colors; owners who wanted to paint submitted their paints (primary, secondary, and trim) to the HOA for approval. After discussion, the consensus recommendation from the committee is that no color palette be specified. Owners who wish to paint (including repainting the same color) submit paint colors to the D&D committee for approval. If a color combination is not approved by the D&D committee, the owner has the option of appealing the D&D decision to the HOA board.

Under Article IX, Section 9.03, the D&D committee has 30 days to make a decision on a request, and the paint palette committee did not recommend any change in that rule. However, several people noted that a more prompt response is appreciated, and that the D&D committee should respond as quickly as possible.

At the Board meeting discussion of the committee recommendation ensued, and Dan suggested that a paint and roof subcommittee be formed that will report to the D&D committee. This committee, to have an odd number of members, hopefully 7, will receive requests from homeowners for house paint. Members of the paint and roof committee cannot also be members of the D&D committee. Paint colors consistent with the current palette will be forwarded by the subcommittee to the D&D committee for approval. Paint colors not on the current palette will be reviewed for consistency with the general appearance of the neighborhood. Proposed colors approved by a majority of the subcommittee, will be forwarded to the D&D committee for their consideration. In addition, this committee will consider any proposed changes to roofing texture, materials, and color. The subcommittee will have 14 days to submit its decision to the D&D committee. The paint and roof subcommittee will have no responsibility for penalties for noncompliance. Homeowners in a hurry to gain approval of their colors will be encouraged to contact either the D&D committee or the chair of the paint and roof subcommittee promptly.

A discussion took place regarding levying a fine for non-compliance of D&D procedures on a house painting project, and that the Board voted to levy a fine. The D&D committee approved the color of the house, but the board decided that a penalty be assessed for failure to seek D&D approval of the color before the painting was done.
The meeting was adjourned at 9:15 PM.

The next meeting will be on October 14 at 7 PM at Sue Harvey’s home, 2815 5th Street SE.

The meeting was called to order at 7:05 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the July 8 meeting were approved as revised. After reviews were received from some board members, the revised minutes were posted on the HOA website.

Treasurers Report. Income included dues payments and interest. The expenses were for landscape maintenance, water for irrigation, backflow test, and payment for rental of the bounce house for the BBQ. One property has not paid 2012 or 2013 dues, and Maureen will ask the attorney to send a lien warning letter.

BBQ Committee. The BBQ will be August 16 between 5:30 and dusk. Karen and Maureen will purchase food and supplies. Sue will print notices and Leon will distribute them to the neighborhood Wednesday evening.

Palette Committee. The paint palette committee will meet at 7:00 on September 16 at Leon’s house.

D and D Committee. Karen removed Marilyn from the D&D committee and Dan volunteered to be on that committee. The D&D committee is now Bob Cook, Chairman, Dan Vessels, and Kim Brandt.
Bob will check on compliance with the last deficiency letter the week of August 19. Fine letters will be sent the following week.

Dan presented his review of the rules regarding camper parking. The CC&R does not include a provision for fines or other noncompliance penalties for this particular rule. It will be necessary to revise the CC&R to include a provision calling for penalties for noncompliance with this provision. Revisions to the CC&R require approval of 80 percent of homeowners (46 homes). The board decided that this will be presented for approval at the next annual meeting. Dan will draft the provision to be presented. Other proposed revisions to the CC&R should be submitted to the board.
Additional agenda items. 2013/2014 Goals and Common area plantings and benches were deferred.

The meeting was adjourned at 8:15 PM. The next meeting will be on September 9 at 7 PM at Dan Vessels’ home, 516 29th Avenue SE.

Bradley Park Estates
Homeowners Association Board
Board Meeting July 8, 2013

The meeting was called to order at 7:05 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the June 10 meeting were approved as revised. After reviews were received from a majority of the board members, the revised minutes were posted on the HOA website.

Treasurers Report. Income included dues payments and interest. The expenses were for landscape maintenance, water for irrigation, and a down payment on the repairs for the HOA signs. One property has not paid 2012 or 2013 dues, and Maureen will ask the attorney to send a lien warning letter.

BBQ Committee. Becky Gore volunteered to coordinate the BBQ but cannot participate on the August 16 date selected. Since she cannot be involved, other board members will pick up responsibilities. Karen will order the bounce house, Sharon, Karen and Maureen will purchase food and supplies, and Bob will put up the tent canopies. Karen will print and distribute notices to the neighborhood.

Palette Committee. The paint palette committee will meet in the fall.

Blockwatch. Dan did a walk-around with a representative of the Puyallup Police Department looking at the security of the outside fence around the neighborhood. Overgrown grass and newspapers are a reminder that houses are unoccupied and vulnerable to vandalism. The police cautioned not to challenge loud or unruly persons in the park overflow lot or the neighborhood, but to call the police non-emergency number. Repeated reports of loud or unruly behavior can result in arrest.

D and D Committee. A request was received asking for more information about failed windows. Bob will provide information to the homeowner. There is a lifetime guarantee on the windows for original owners of homes, but the paperwork is substantial. Maureen has made a claim and can provide information on what is required.

There was conversation about noncompliance of camper parking requirements. Dan will draft a provision for the bylaws to prohibit trailer parking for more than 2 days at a time, and penalties for recurring violations. He will circulate a draft for discussion at a future meeting.

Bob will draft a standard noncompliance form that can be produced with carbonless copies so that better records are available.

Signs. Karen contacted the sign company about completing the sign project by installing additional bolts and caps. She will also request that there be caulking around the signs.
Motion Detector Lights. Motion detector lights that are solar powered are about $100 each. We discussed where lights could be placed to provide lights at the mailboxes and deter vandalism. Further discussion of lights was postponed until fall.

Additional agenda items. 2013/2014 Goals and Common area plantings and benches were deferred.

The meeting was adjourned at 8:15 PM. The next meeting will be on August 12 at 7 PM at Leon Leonard’s home, 2820 6th Street.