Estates of Bradley Park

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting August 13, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Marilyn Fangman and Amy Mesec. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the July meeting were approved as edited.

Treasurers Report. Expenses for the month were for landscape maintenance, a backflow test, and dues payment adjustments. Eight properties received letters regarding dues that are not up to date.

D and D Committee. A walk-around is being conducted for deficiencies that have not been corrected, and for garage lights that are out. If there are deficiencies on rental properties, letters will be first sent to the renter, and then if corrections are not made, letters will be sent to the owners.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. Notices were delivered to each home last week. The bounce house will be delivered at 5 PM. Electricity will be from Leon, and he has a watt meter to determine the cost. Water will be provided by the Mesecs. Karen and Maureen will get hotdogs, buns, chips, condiments, soda, water, etc. from Costco and Sharon will pick up the food from Qdoba.

Rats – Leon drafted a letter to the property owner for Lot #10 describing the problem and notifying them that if they did not maintain the property and get rid of the rats, the HOA would do so at the owner’s expense. The letter was signed by Sharon and will be mailed registered on August 14. A copy will also be posted on the residence door. If there has not been a response for two weeks, we will arrange for the lawn to be mowed at a cost of $20/hr with a $50 minimum. Once the property is cleaned up, we will arrange for a pest control firm to check for rats nests.

Sign Damage – Maureen delivered the sign part that had been torn off to the sign company and they will restore it. Leon reported the damage to the police.
Alley Sealcoating – We accepted a bid of $3,200 plus tax from Advanced Asphalt and Sealcoating. Leon will notify the vendor and determine when the sealcoating can occur. The alley needs to be left alone for 24 hours, from 8 AM to the following day. Notices will be given to all the residents backing up onto the alley so they can move their cars.

Meeting Dates. Next meeting in 2012 will be

September 10 Sharon Cook 2807 5th Street SE

The meeting was adjourned at 8:15 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting July 9, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Don Kelley, Marilyn Fangman and Amy Mesec. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the June meeting were approved as edited.

Treasurers Report. Expenses for the month were for irrigation additions for the signs, landscape maintenance, and the bounce house for BBQ, . Three properties are delinquent in dues payments but are making payments. One is delinquent by more than 1 year on interest payment and will be sent an additional reminder that interest is required for overdue accounts. Plantings are still needed to finish the sign project, so there will be a bill for those when they are planted.

D and D Committee. A walk-around will be conducted at the end of July to determine whether moss maintenance and electrical screening has been completed on properties notified earlier this year. To assure that they are timely, letters will be sent to homeowners who have not completed those projects within 2 days after the walk-around.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. She has paid the bounce house vendor $239 for the bounce house rental. Bob may be able to get a canopy that has advertising on it cheaply. The bounce house will operate from 5:30 to 9 and will be picked up that evening. Parental approval and parent presence will be required for any children using the bounce house. Kids will be issued wrist bands when their parents sign. Karen will be asked to put out the sandwich board announcing the BBQ for a few days the middle of July, then two weeks before the event (August 3). A flyer will be distributed to each door two weeks before the BBQ. Residents will be asked to bring a dessert.

Reserve Requirement Rule –RCW 64.34.308(4) requires HOAs to have a reserve account that will cover significant infrequent expenses. The account must be specified for that purpose, and money must be added to that account periodically from the general fund. The board voted unanimously to designate the current savings account as the reserve account. The financial plan for the HOA needs to identify significant infrequent expenses. The finance committee (Don Kelley, Chair, Sharon Cook, Maureen Walsh, and Karen Purvis) will identify significant infrequent expenses and obtain estimates of current costs.

Rats – Two exterminators were contacted and provided assessment of the rat problem and recommended solutions. Patrick McDonald of Mathis Exterminating spent an hour looking thru the neighborhood, talking with Leon, and providing an estimate. He confirmed that the unkempt properties are the most likely source of the rats. He recommended keeping foliage trimmed back and not overgrown, and not leaving pet food or bird food out. He also emphasized the need to keep garbage cans covered and in the garage since these can also be a source of food for rats. For an exterminating program, he recommended setting out 24 rat poison stations in the neighborhood, with most of them along the north side of the property, since that’s where the least cared for homes are, and also because of the potential for rats migrating to our neighborhood from the homes north of our neighborhood along 27th. He recommended a program that would place the bait stations for $900 and maintain them for $125 per month. The bait stations would be rented, and the program would be a 1 year commitment, with opportunity to renew on a monthly basis beyond that. Any maintenance, refilling the bait stations, or disposal would be included in that price. Work inside of individual homes would be contracted with the individual homeowners and not covered by this program, although he indicated that they would provide a discounted price because of the HOA contract. Maureen met with the Whitworth Pest Solutions representative June 17 by Offner’s home. Because the gate latch to the back yard was broken, they were unable to get into the back yard to check for signs of nests or to see if they are living in the crawl space under the house. They talked to Annie Bradley (who lives next door) who said she had rat droppings on her deck and that the teen mowing her lawn saw two rats by the fence next to Offner’s. However, we could not get positive proof that they are there. Annie said she would contact Offner’s regarding the problem and get back to us. If the house does have rats nesting there, the treatment would cost around $340 plus tax. The representative said the biggest draw for rats is food, so he suggested not leaving food for dogs or cats outside overnight, and not feeding the birds. He said there seem to be lots of cats and dogs in the area, so that helps to scare the rats off. They like areas where they have food and are undisturbed (which could be Offner’s overgrown backyard.) The representative said he could come back when we had permission to access Offner’s yard.

Leon was asked to draft a letter to the Offner’s describing the problem and notifying them that if they did not maintain the property and get rid of the rats, the HOA would do so at the owner’s expense. A draft of the letter will be circulated for review by the Board.

Meeting Dates. Next meeting in 2012 will be

August 13 Amy Mesec 2824 6th Street SE

The meeting was adjourned at 8:15 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting June 11, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Karen Purvis and Amy Mesec.
Secretary’s Report. The minutes of the May meeting were approved as edited.

Treasurers Report. Expenses for the month were for landscape maintenance, Annual Corporation filing fee, 15 yards of bark, and stamps. Three properties are delinquent in dues payments. One is delinquent by more than 1 year and will be sent an additional reminder that a payment schedule is needed to avoid a lien.

D and D Committee. A letter was sent to all homeowners regarding moss in yards. Additional material was sent to several homeowners who have not adequately screened electrical equipment. A photograph of good screening was included.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. She will contact the bounce house vendor about requirements for water for the water slide. The board authorized $239 for the bounce house rental. The board also authorized purchase of facepainting colors for about $30. Karen has a canopy to use for the event so Bob only needs to fine one. The bounce house will operate from 5:30 to 9, and parental approval and parent presence will be required for any children using the bounce house. Residents will be asked to bring a dessert.

Irrigation – There was some difficulty having the irrigation water turned back on this month (after the winter shutdown) due to confusion about the turn off location. The city turned the water off at the foot valve in the street, then tried to turn it back on from the meter, which was unsuccessful. After several conversations with the Utility Dept, they finally sent someone out who turned it back on from the foot valve.

Reserve Requirement Rule – Sharon attended a meeting about a new state law requiring HOAs to have reserves available for financial requirements. Slurry seal and asphalt replacement were mentioned as specific significant infrequent expenditures as well as tree replacement which may be needed every 30 to 60 years. The RCW citation for the rule is RCW 64.34.308(4). Leon will research the rule and report back to the board.

Rats – Rats have been observed in the northern part of the neighborhood. The Board decided to hire an exterminator to determine which properties have rats so that we can notify the properties that they must hire an exterminator promptly to exterminate the rats. Maureen and Leon will contact exterminators for bids on the survey.

Property maintenance – After considerable discussion, the Board asked Leon to draft a standard letter to homeowners and renters to be sent when properties are in disrepair.

Meeting Dates. Next meeting in 2012 will be

July 9 Leon Leonard 2820 6th Street SE

The meeting was adjourned at 8:26 PM.

Following are the HOA Monthly Board meeting nights and the hosts for the remainder of this year.  As always there is no December meeting.

JUNE   11     Karen Purvis

JULY    09     Leon Leonard

AUG     13     Amy Mesec

SEP     10     Sharon Cook

OCT     08     Karen Purvis

Nov      12     Maureen Walsh

In alphabetical order: Sharon Cook, Marilyn Fangman, Don Kelley, Leon Leonard, Amy Mesec, Karen Purvis, Sam Radakovitz, and Maureen Walsh.

Reminder: Homeowners may vote for five.  Each lot gets one vote.  If a homeowner does not attend the annual meeting, they need to provide a proxy to someone who will attend.  On that proxy they can signify which five nominees they support.  The annual meeting is at 10 AM, April 28 at the Summit Library on 112^th west of Canyon Road.

MINUTES Bradley Park Estates Homeowners Association Board Board Meeting  April 9, 2012

The meeting was called to order at 7:04 PM by the President, Sharon Cook.  Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, and Marilyn Fangman. Board member Don Kelley and Bob Cook, D&D Chairman arrived after the meeting started.

D and D Committee.  A letter was sent to properties without working outside lights.  One homeowner made repairs and notified the HOA.  Another has a motion sensor on their light and that is OK.  Leon will contact the city about the rules concerning unlicensed cars parked on city streets.  The board quickly reviewed requirements for the fencing along 7th avenue.  Individual homeowners are responsible for maintaining their fence, and if they replace it, the board recommends full length slats rather than slats with lattice.

Grounds Committee.  Karen, Maureen, and Sue Harvey did a walk-around to identify CC&R noncompliance.  There were problems with deteriorated trim paint, broke window seals, and unstained fences at various properties.  Letters will be sent to these homeowners. The bark party will be on May 18 and will be announced at the annual meeting.  There was no report on clarification of the tree maintenance spraying/injection proposal.  Maureen will check with Todd about the tree species used for parking strip trees so that homeowners who are replacing those trees can select the right varieties.  The board voted to authorize landscaping and sprinkler system extensions around the new signs.

Sign Vandalism.  There was damage to the entry signs a week ago.  The police were notified.  Karen contacted the sign company who offered to make repairs at no cost.  The adhesive holding the nameplate to the rest of the sign appeared to have failed easily, and a better adhesive will be requested.  Maureen will check on whether our insurance covers damage to HOA property and if there is a deductible.

Annual Meeting.  Nominations for the board included Sharon Cook, Karen Purvis, Leon Leonard, Maureen Walsh, Marilyn Fangman, Sam Radakovitz, Don Kelly, and Amy Mesec.  Leon will contacts Amy to verify that she is willing to serve on the Board if elected.  The agenda for the annual meeting will include

• Voting for board members – Sharon

• Financial plan and dues increase – Don

• Committee responsibilities – Karen

• Tree rules – Leon • Fence rules – Bob

A drawing will be for a $25 gift certificate to Lowes.  Various board members agreed to contact homeowners for proxies so that we would have a quorum.  Meeting Dates.   Later meetings in 2012 will be

May 7              Leon Leonard              2820 6th Street SE

The meeting was adjourned at 8:20 PM.

Board Meeting  February 13, 2012

 The meeting was called to order at 7:08 PM by the President, Sharon Cook.  Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Don Kelley, and Karen Purvis.  Also attending was Bob Cook, D&D Chairman.

 Secretary’s Report.  The minutes of the January 9 board meeting were approved and will be posted on the HOA website.

 D and D Committee.  The D&D committee will do a walk-around the last week in February.  Bob will send a letter to properties without working garage lights.  Don will paint over the graffiti on the 7^th avenue fence.

 Trees.  Leon will seek clarification from the city on ownership of the planting strip between the sidewalks and the street and responsibility for trees in the planting strip.  If it is feasible, we will ask the city arborist to do a brief presentation at our annual meeting about tree maintenance.

 Annual Meeting.  The annual meeting will be April 28 at the Summit Library on 112^th west of Canyon.  Karen has reserved the meeting room from 9:30 to 12:30.  The meeting will start at 10 AM.  Sharon will draft a letter to homeowners about the meeting and mention the BBQ, trees, and committee opportunities. It will also contain a sentence about considering a dues increase.   Leon suggested that we try vote-by-mail for the election this year to avoid the problem with proxies and perhaps stimulate increased participation by homeowners in HOA activities.  Leon will check with Sam about the feasibility of email voting.  Don asked if there are rules in the RCW about voting.

Meeting Dates.   Later meetings in 2012 will be

            March 12         Maureen Walsh                      2819 5^th Street SE

            April 9             Sharon Cook               2807 5^th Street SE

            May 7              Leon Leonard              2820 6^th Street SE

The meeting was adjourned at 8:07 PM.

Homeowners Association Board

Board Meeting  January 9, 2012

The meeting was called to order at 7:08 PM by the President, Sharon Cook.  Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, and Marilyn Fangman.  Also attending was Bob Cook, D&D Chairman.

Secretary’s Report.  The minutes of the November 14 board meeting were reviewed and corrections made.  The minutes were approved and will be posted on the HOA website.

D and D Committee.  The D&D committee will draft a letter to be sent to homeowners who have CC&R violations after the walk-around in February.  A retaining wall in the northwest corner of the development appears to be failing.  The board consensus is that this is not an HOA issue, but is the responsibility of the homeowners for that property and the adjacent property on the other side of the retaining wall.

Trees.  Marilyn made a presentation to the Puyallup City Council regarding tree replacement permitting costs.  She received a response from the City Manager that those costs will be reviewed within the next 6 to 9 months.

Tagging.  Leon noted that there has been tagging of the HOA fence along 7^th north of the entrance.  Maureen will check and contact Don about paint to paint over the graffiti.

Annual Meeting.  The annual meeting will be April 28 at the Summit Library on 112^th west of Canyon.  Karen has reserved the meeting room from 9:30 to 12:01.  The meeting will start at 10 AM.

Meeting Dates.   The next meeting will be on February 13 at Karen Purvis’ home, 510 28^th Avenue SE.  Later meetings in 2012 will be

March 12            Maureen Walsh              2819 5^th Street SE

April 9                 Sharon Cook                    2807 5^th Street SE

May 7                  Leon Leonard                  2820 6^th Street SE

The meeting was adjourned at 7:52 PM.

Homeowners Association Board

Board Meeting November 14, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Marilyn Fangman, and Don Kelley. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the October 17 board meeting were distributed to board members after the meeting. Corrections were made and the minutes approved by e-mail. The minutes were then posted on the website.

Treasurers Report. The treasurers report was received and accepted. The board discussed the lien policy and decided that lien notices will be sent by the HOA attorney if payments are not made by the end of the year. Liens will be placed on properties that are more than 1 year overdue at the end of the first quarter of 2012. Don commented that the expenses for the sign should be drawn from the reserve fund rather than the operating budget (checking account) since the sign was not part of the operating expenses, but was a capital expense. Don will review the applicable Revised Code of Washington (RCW) provisions to verify the rules for such capital expenses.

Monument Sign. The sign company was contacted about failing to obtain a permit for the signs. The sign company is working with the city to gain approvals for the signs as they were installed. A concern was expressed that one of the signs is not vertical.

D and D Committee. No D and D requests have been received. A decision was made that no D&D request will be necessary for touching up trim paint, since nobody has been doing it.

2012 Budget. The budget for 2012 was presented by Maureen. A copy of the 2012 budget is attached to these minutes (Maureen will send budget to Sam to include with the minutes). At the annual meeting, a dues increase will be proposed for 2013.

Walk Around Committee. There was a discussion of how to handle compliance with notices sent to homeowners regarding CC&R noncompliance. The notices will be revised to request that homeowners notify the Board when they have complied with noncompliance notices, and an email address will be provided so that notice, or requests for extensions cans be sent electronically. There was also a suggestion that noncompliance issues be identified with appropriate provisions in the CC&R. This has been done in the past.

Insurance. Maureen and Karen met with the Insurance agent to clarify the letter received regarding liability coverage for Board members. They took appropriate documentation and the Insurance company reinstated the liability coverage.

Trees. Bob received a request from Sue Harvey that the HOA purchase a replacement tree for the one in her parking strip that has died. The Board reiterated their position that responsibility for trees in the parking strip is the homeowners, since the city will only replace parking strip trees on arterials. Trees that have been replaced in the past by the HOA were where no tree was planted in front of a house, and a replacement tree was paid for by the settlement with the developer. The only other tree replaced was on 7th avenue which is designated as common space. The HOA has responsibility for maintenance of the trees on the common space, including spraying and trimming.

Meeting Dates. The next meeting will be the annual Board dinner to be held at Outback Steak House on Meridian on December 5 at 6:30 PM. This will be a no host event. The annual meeting for 2012 will be on Saturday, April 28, 2012. Karen will identify a location for the meeting. HOA board meetings for 2012 will be as follows:

January 9 Marilyn Fangman 504 29th Avenue SE
February 13 Karen Purvis 510 28th Avenue SE
March 12 Maureen Walsh 2819 5th Street SE
April 9 Sharon Cook 2807 5th Street SE
May 7 Leon Leonard 2820 6th Street SE

The meeting was adjourned at 8:37 PM.

Homeowners Association Board
Board Meeting October 17, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Marilyn Fangman, and Sam Radakovitz. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the September 12 board meeting were approved as submitted. Sharon requested that Board members review the minutes promptly after they are distributed and Leon notified so that the minutes can be posted on the HOA website within a week after the HOA meeting. The minutes posted will not include the treasurer’s report.

Monument Sign. The new signs were installed. Several positive comments have been received from neighbors. Karen will contact the sign company to find out what kind of solvent should be used to clean the signs if they are “tagged”. The landscaping company will be asked to install a sprinkler extension to irrigate the rhododendrons behind the north sign, and to identify and plant seasonal flowers around the signs. Costs for the landscaping will come from the landscaping budget.

D and D Committee. No D and D requests have been received.

Website. Sam updated several items on the website and will make corrections for font errors on the CC&R posted.

Fence Repairs. Homeowners are responsible for repairing their fences, even the outside fence on 7th if they are damaged or rotted. Each homeowner will be responsible for replacement of their fence when needed. Replacement fences should be solid at a height of six feet. The HOA will provide paint for the outside fence, and all outside fencing should be painted the same color.

Walk Around Committee. Letters were sent to several homeowners as a result of the walk-around last month. Because concerns were expressed by several homeowners, the procedure for walk-arounds was reviewed. For next year, walk-arounds will be done the week before the board meetings in March, June and September. Results of the walk-arounds will be reviewed at those board meetings, and sent out after those board meetings. The period to correct deficiencies in the letters will continue to be 30 days, so at the next board meeting, compliance will be reviewed for each deficiency, and if the deficiency has not been corrected, or an extension requested, a fine will be assessed.

Insurance. Maureen received a letter from the insurance company regarding liability coverage for HOA board members. She will contact the company for more information.
Meeting Dates. The next meeting will be November 14 at 7 PM at Karen’s house. The annual meeting for 2012 will be on Saturday, April 28, 2012. Karen will identify a location for the meeting. The December HOA board meeting will be a dinner at Outback on December 5 at 6:30 PM. HOA board meetings for 2012 will be as follows:

January 9 Marilyn Fangman 504 29th Avenue SE
February 13 Karen Purvis 510 28th Avenue SE
March 12 Maureen Walsh 2819 5th Street SE
April 9 Sharon Cook 2807 5th Street SE
May 7 Leon Leonard 2820 6th Street SE

Agenda for Next Meeting. Carry over from the September meeting will be a discussion of D&D approval for trim paint, and a review of the financial plan to determine whether a dues increase will be needed.
The meeting was adjourned at 8:37 PM.