Estates of Bradley Park

The meeting was called to order at 7:11 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Amy Mesec, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the February meeting were approved.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, and postal box rental. Money was transferred from the operating account to the reserve account for 2012. Three properties owe all or part of 2012 dues. Fourteen properties (including the previously mentioned three) have not paid anything toward 2013 dues. One property owes half of last years dues and all of this years. Karen will talk to the owner. Don Kelley submitted a review of the 2012 books and found them to be in good order.

D and D Committee. Karen and Maureen did a drive-around (too cold for a walk-around) on March 20. The results were given to Bob Cook for preparation of warning letters. No violations for lawn maintenance were made because the spring season has not yet started. Most warnings were for deteriorating paint on trim and fences. There are also warnings about garbage can lids. Garbage cans must have lids that are secure when the garbage is put out. When there is not a lid, crows will open bags and spread trash. There were some warnings for window seal failures. For original homeowners, failed windows can be replaced by the original company at no cost. Maureen should be contacted for contact information for the window company. Owners who are not original must replace failed window seals at their own expense.

There was also conversation about parking. Several homes have occupants with several cars. For houses on the outer circle, there is space in the driveway for two cars, and a double garage. Cars may only be parked on the street for fewer than 24 hours. Warnings will be issued for residents violating this rule.

Landscaping. The landscaping maintenance company has trimmed trees in the neighborhood to above 7 feet so that there is room to walk underneath.

Mailbox Vandalism. The cluster mailboxes in the neighborhood have been replaced with high security boxes. New keys have been issued to residents, with three keys to owner residents and two keys to renter residents. The third keys for rental units have been sent to the owner or the local rental agent. There are three properties that are not currently rented, and Maureen has keys for those properties. Lights that are motion activated and shine from nearby resident homes onto the mailboxes will be considered. Bob reported that cost estimates for those lights are approximately $100 each. No action will be taken on lights until fall.

Annual Meeting. The annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE. Nomination forms and meeting notifications will be prepared at the next Board meeting. Board members should ask other residents if they want to become board members.

Meeting Dates. The next Board meeting will be on April 8 at Maureen Walsh’s home, 2819 5th Street SE.
The meeting was adjourned at 8:10 PM.

The meeting was called to order at 7:06 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Amy Mesec, Marilyn Fangman, Sam Radakovitz, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the January meeting were approved. There was no response to the request for a change in the annual meeting, so it was approved and the annual meeting will be on May 13 at 7:00 PM at Karen Purvis’ home, 510 28th Avenue SE. Karen says she has lots of chairs.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, office supplies and postage. One property remains delinquent in dues and no contact has been received, so Maureen will ask the HOA attorney to send a lien warning letter. The 2013 budget was approved.

D and D Committee. Leon got an estimate of $2708.45 for concrete curbing around the triangular common area at the alley intersection. Leon will clarify the bid so that it will be off the asphalt. Maureen will ask the landscape company about the sprinkler heads and soil behind the curb. Walk-arounds for identifying property deficiencies will be in March, June, and September. The March walk-around will be on March 16.

Landscaping. Maureen will ask the landscaping contractor to trim the trees along 5th-7th and along the alley up to 7 feet to reduce the likelihood of damage to people, fencing or vehicles.

Mailbox Vandalism. Most of the mailboxes in the neighborhood have been pried open within the last two weeks. Sharon has talked to Matt Runsell, a postal inspector, who indicated that similar break-ins have occurred in other Pierce county neighborhoods. Leon will send an email note to the neighborhood telling about the problem and asking that any stolen or missing mail or evidence of identity theft be reported to both the police and the post office. The cost of new mailboxes suitable for “high crime areas” would be $5,120.00 before taxes or installation. The post office is also addressing the problem with improved locks.

Annual Meeting. As noted above, the annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE
Meeting Dates. The next Board meeting will be on March 11 at Sharon Cook’s home, 2807 5th Street SE. The April 8 meeting will be at Maureen Walsh’s home, 2819 5th Street SE.

The meeting was adjourned at 8:10 PM.

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the October meeting were approved. There was no meeting in November. At the December Board dinner, revision of the annual meeting date was proposed. A letter was sent to homeowners with the annual dues statement proposing that the annual meeting be held at the first Board meeting date in May. That will be May 13 this year. A two-thirds approval of the homeowners is required for this change, and the letter stated that anyone who objected to the change needs to contact the Board secretary before the end of January. No contact assumes a favorable vote. A copy of the letter is appended to these minutes.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, irrigation water, and the annual premium for the HOA insurance. Two properties are delinquent for dues and if payment has not been received by the end of January, the HOA attorney will be contacted to send a lien letter. The 2013 budget was not approved because the Board did not have a quorum.

D and D Committee. A new deficiency letter modeled after one from another HOA in the vicinity will be drafted and submitted to the Board for review. The common area in the alley intersection has been repeatedly damaged by the trash trucks. Leon will get an estimate from Lonnies Curbing for curbing around this area to prevent further damage. Walk arounds for identifying property deficiencies will be in March, June, and September.
Sign Damage – The sign damage repair has been completed after Bob and Sharon visited the sign company.
Blockwatch Committee. Leon will contact residents to find out how many people are at home during the day.
Landscaping. Suggestions will be sought from Board members for improvements to the shrubbery area in the front common space. Bob suggested adding a tree. A notice was sent by the City that they would trim up the trees along 5th-7th so that they are above the fences and the sidewalk. Leon will confirm with the city that this trimming is to be done. If it is not, the HOA will probably have our landscaper trim the trees.

Annual Meeting. As noted above, the annual meeting will be May 13 at 7 PM. Karen will be asked to find a location for the meeting, but since the attendance is usually small, it may be held in a member’s home rather than a public building. The Board needs to have an odd number of members, so an additional volunteer may be needed.
Meeting Dates. The next Board meeting will be on February 11 at Sharon Cook’s home, 2807 5th Street. Meetings later in 2013 will be on March 11, April 8, and May 13, but locations have not been identified.

The meeting was adjourned at 8:10 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting October 8, 2012

The meeting was called to order at 7:15 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Marilyn Fangman, and Karen Purvis. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the September meeting were approved.

Treasurers Report. Income included dues payments and interest. The only expense was landscape maintenance. Current accounts due were not high enough to justify liens.

D and D Committee. Letters were prepared and reviewed for deficiencies that have not been corrected, and other deficiencies. A total of 32 properties will receive letters.

Special Projects Committee. Total expenses for the BBQ were $761.36. Expenses included $261.71 for the bounce house, $355.55 for Qdobas food, food and supplies at Costco were $116, and there were $13 in miscellaneous expenses. Comments were made that we would probably do fine next year with just hamburgers and a variety of brauts, hot dogs, etc, and not purchase Qdoba food. There was a lot of food and drinks left over this year. Maureen counted 18 lots represented at the BBQ. Consensus was that August was probably a better month than July for the BBQ.

Sign Damage – All of the sign damage still has not been repaired, and it is possible that the sign company will never do it. Maureen will check on the status of flower and other landscaping around the signs.

Meeting Dates. We decided not to have a November meeting because of no outstanding agenda items. The next meeting in 2012 will be the annual no-host dinner on December 10 at 6:30 PM at Mama Stortini’s.

The meeting was adjourned at 8:20 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting September 10, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, and Karen Purvis. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the August meeting were approved as edited.

Treasurers Report. The treasurer was absent so there was no report.

D and D Committee. A walk-around was conducted for deficiencies that have not been corrected, and other deficiencies. If there are deficiencies on rental properties, letters will be first sent to the renter, and then if corrections are not made, letters will be sent to the owners. The most notable deficiencies were electrical equipment not screened, and windows for which seals had failed, causing discoloration. Thirty day notices are to be sent and for deficiencies not addressed after previous notices, fines will be assessed. Trailer and mobile home parking is not allowed in the neighborhood except for 2 or 3 days to allow for loading and unloading from trips. Parking for longer periods is not allowed, and noncompliance will result in fines.

Special Projects Committee. Since Amy wasn’t present, there was no report on the BBQ, but it was noted that the number of small children attending was up from previous years, probably because of the inflatable bounce toy. We need to find activities for older children as well for next year.
Rats – The property suspected of harboring rats has gone into foreclosure, and will be sold at auction in December. No response has been received from the bank about cleanup of the property.

Sign Damage – The sign damage has not been repaired, but there has been no additional damage. Karen will contact the sign company again regarding repairs. Maureen will be asked to authorize flower and other landscaping around the signs.
Alley Sealcoating – The alley was sealcoated successfully. A thank you letter will be sent to homeowners for their cooperation, and also to address blockwatch issues. There have been three cars vandalized during the night recently

Meeting Dates. Next meeting in 2012 will be
October 8 Karen Purvis 510 27th Avenue SE
The meeting was adjourned at 8:00 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting August 13, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Marilyn Fangman and Amy Mesec. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the July meeting were approved as edited.

Treasurers Report. Expenses for the month were for landscape maintenance, a backflow test, and dues payment adjustments. Eight properties received letters regarding dues that are not up to date.

D and D Committee. A walk-around is being conducted for deficiencies that have not been corrected, and for garage lights that are out. If there are deficiencies on rental properties, letters will be first sent to the renter, and then if corrections are not made, letters will be sent to the owners.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. Notices were delivered to each home last week. The bounce house will be delivered at 5 PM. Electricity will be from Leon, and he has a watt meter to determine the cost. Water will be provided by the Mesecs. Karen and Maureen will get hotdogs, buns, chips, condiments, soda, water, etc. from Costco and Sharon will pick up the food from Qdoba.

Rats – Leon drafted a letter to the property owner for Lot #10 describing the problem and notifying them that if they did not maintain the property and get rid of the rats, the HOA would do so at the owner’s expense. The letter was signed by Sharon and will be mailed registered on August 14. A copy will also be posted on the residence door. If there has not been a response for two weeks, we will arrange for the lawn to be mowed at a cost of $20/hr with a $50 minimum. Once the property is cleaned up, we will arrange for a pest control firm to check for rats nests.

Sign Damage – Maureen delivered the sign part that had been torn off to the sign company and they will restore it. Leon reported the damage to the police.
Alley Sealcoating – We accepted a bid of $3,200 plus tax from Advanced Asphalt and Sealcoating. Leon will notify the vendor and determine when the sealcoating can occur. The alley needs to be left alone for 24 hours, from 8 AM to the following day. Notices will be given to all the residents backing up onto the alley so they can move their cars.

Meeting Dates. Next meeting in 2012 will be

September 10 Sharon Cook 2807 5th Street SE

The meeting was adjourned at 8:15 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting July 9, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Don Kelley, Marilyn Fangman and Amy Mesec. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the June meeting were approved as edited.

Treasurers Report. Expenses for the month were for irrigation additions for the signs, landscape maintenance, and the bounce house for BBQ, . Three properties are delinquent in dues payments but are making payments. One is delinquent by more than 1 year on interest payment and will be sent an additional reminder that interest is required for overdue accounts. Plantings are still needed to finish the sign project, so there will be a bill for those when they are planted.

D and D Committee. A walk-around will be conducted at the end of July to determine whether moss maintenance and electrical screening has been completed on properties notified earlier this year. To assure that they are timely, letters will be sent to homeowners who have not completed those projects within 2 days after the walk-around.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. She has paid the bounce house vendor $239 for the bounce house rental. Bob may be able to get a canopy that has advertising on it cheaply. The bounce house will operate from 5:30 to 9 and will be picked up that evening. Parental approval and parent presence will be required for any children using the bounce house. Kids will be issued wrist bands when their parents sign. Karen will be asked to put out the sandwich board announcing the BBQ for a few days the middle of July, then two weeks before the event (August 3). A flyer will be distributed to each door two weeks before the BBQ. Residents will be asked to bring a dessert.

Reserve Requirement Rule –RCW 64.34.308(4) requires HOAs to have a reserve account that will cover significant infrequent expenses. The account must be specified for that purpose, and money must be added to that account periodically from the general fund. The board voted unanimously to designate the current savings account as the reserve account. The financial plan for the HOA needs to identify significant infrequent expenses. The finance committee (Don Kelley, Chair, Sharon Cook, Maureen Walsh, and Karen Purvis) will identify significant infrequent expenses and obtain estimates of current costs.

Rats – Two exterminators were contacted and provided assessment of the rat problem and recommended solutions. Patrick McDonald of Mathis Exterminating spent an hour looking thru the neighborhood, talking with Leon, and providing an estimate. He confirmed that the unkempt properties are the most likely source of the rats. He recommended keeping foliage trimmed back and not overgrown, and not leaving pet food or bird food out. He also emphasized the need to keep garbage cans covered and in the garage since these can also be a source of food for rats. For an exterminating program, he recommended setting out 24 rat poison stations in the neighborhood, with most of them along the north side of the property, since that’s where the least cared for homes are, and also because of the potential for rats migrating to our neighborhood from the homes north of our neighborhood along 27th. He recommended a program that would place the bait stations for $900 and maintain them for $125 per month. The bait stations would be rented, and the program would be a 1 year commitment, with opportunity to renew on a monthly basis beyond that. Any maintenance, refilling the bait stations, or disposal would be included in that price. Work inside of individual homes would be contracted with the individual homeowners and not covered by this program, although he indicated that they would provide a discounted price because of the HOA contract. Maureen met with the Whitworth Pest Solutions representative June 17 by Offner’s home. Because the gate latch to the back yard was broken, they were unable to get into the back yard to check for signs of nests or to see if they are living in the crawl space under the house. They talked to Annie Bradley (who lives next door) who said she had rat droppings on her deck and that the teen mowing her lawn saw two rats by the fence next to Offner’s. However, we could not get positive proof that they are there. Annie said she would contact Offner’s regarding the problem and get back to us. If the house does have rats nesting there, the treatment would cost around $340 plus tax. The representative said the biggest draw for rats is food, so he suggested not leaving food for dogs or cats outside overnight, and not feeding the birds. He said there seem to be lots of cats and dogs in the area, so that helps to scare the rats off. They like areas where they have food and are undisturbed (which could be Offner’s overgrown backyard.) The representative said he could come back when we had permission to access Offner’s yard.

Leon was asked to draft a letter to the Offner’s describing the problem and notifying them that if they did not maintain the property and get rid of the rats, the HOA would do so at the owner’s expense. A draft of the letter will be circulated for review by the Board.

Meeting Dates. Next meeting in 2012 will be

August 13 Amy Mesec 2824 6th Street SE

The meeting was adjourned at 8:15 PM.

MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting June 11, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Karen Purvis and Amy Mesec.
Secretary’s Report. The minutes of the May meeting were approved as edited.

Treasurers Report. Expenses for the month were for landscape maintenance, Annual Corporation filing fee, 15 yards of bark, and stamps. Three properties are delinquent in dues payments. One is delinquent by more than 1 year and will be sent an additional reminder that a payment schedule is needed to avoid a lien.

D and D Committee. A letter was sent to all homeowners regarding moss in yards. Additional material was sent to several homeowners who have not adequately screened electrical equipment. A photograph of good screening was included.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. She will contact the bounce house vendor about requirements for water for the water slide. The board authorized $239 for the bounce house rental. The board also authorized purchase of facepainting colors for about $30. Karen has a canopy to use for the event so Bob only needs to fine one. The bounce house will operate from 5:30 to 9, and parental approval and parent presence will be required for any children using the bounce house. Residents will be asked to bring a dessert.

Irrigation – There was some difficulty having the irrigation water turned back on this month (after the winter shutdown) due to confusion about the turn off location. The city turned the water off at the foot valve in the street, then tried to turn it back on from the meter, which was unsuccessful. After several conversations with the Utility Dept, they finally sent someone out who turned it back on from the foot valve.

Reserve Requirement Rule – Sharon attended a meeting about a new state law requiring HOAs to have reserves available for financial requirements. Slurry seal and asphalt replacement were mentioned as specific significant infrequent expenditures as well as tree replacement which may be needed every 30 to 60 years. The RCW citation for the rule is RCW 64.34.308(4). Leon will research the rule and report back to the board.

Rats – Rats have been observed in the northern part of the neighborhood. The Board decided to hire an exterminator to determine which properties have rats so that we can notify the properties that they must hire an exterminator promptly to exterminate the rats. Maureen and Leon will contact exterminators for bids on the survey.

Property maintenance – After considerable discussion, the Board asked Leon to draft a standard letter to homeowners and renters to be sent when properties are in disrepair.

Meeting Dates. Next meeting in 2012 will be

July 9 Leon Leonard 2820 6th Street SE

The meeting was adjourned at 8:26 PM.

Following are the HOA Monthly Board meeting nights and the hosts for the remainder of this year.  As always there is no December meeting.

JUNE   11     Karen Purvis

JULY    09     Leon Leonard

AUG     13     Amy Mesec

SEP     10     Sharon Cook

OCT     08     Karen Purvis

Nov      12     Maureen Walsh

In alphabetical order: Sharon Cook, Marilyn Fangman, Don Kelley, Leon Leonard, Amy Mesec, Karen Purvis, Sam Radakovitz, and Maureen Walsh.

Reminder: Homeowners may vote for five.  Each lot gets one vote.  If a homeowner does not attend the annual meeting, they need to provide a proxy to someone who will attend.  On that proxy they can signify which five nominees they support.  The annual meeting is at 10 AM, April 28 at the Summit Library on 112^th west of Canyon Road.