Estates of Bradley Park

The meeting was called to order at 3:10 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Karen Purvis, Leon Leonard, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.
Secretary’s Report. The minutes of the October 30 meeting were approved as submitted. Karen requested that the minutes for the October 30 meeting be posted on the website along with the fine schedule that had been distributed to members with the annual dues statement. The minutes of this meeting should be posted on the website after being reviewed by board members this week.
Treasurers Report. Income included dues payments. The expenses were for landscape maintenance, the closing water bill for the year, and the annual insurance premium. A lien threat letter was sent to one homeowner who did not pay any 2013 dues. The end of the year budget and expense summary will be prepared for review by the next meeting. Maureen will check with Don Kelly about how to present late December expenses in the financial statement.
D and D Committee. A segment of fence along 7th Street has been replaced. The Association is responsible for painting that segment and decided to find a contractor to do that painting. Because of the potential for overspray causing damage, the contractor will be asked to brush or roller the fence and lattice instead of spraying. Bob volunteered to find contractors to bid the job. The painting will be done in May. There were no requests received by the D&D committee for painting or other changes. A brief conversation ensued about what kinds of roofing would be allowed if someone wants to replace their roof, including whether solar panels will be allowed. There was no report on whether the noncompliance letters had been sent.
Leon requested that the attorney used for lien letters might also be used for other legal questions regarding HOA rules and law.
CCR Revisions. Revisions to the CC&Rs will be presented to the homeowners at the annual meeting. Proposed revisions included
• Section 2.09 Fine schedule needs to be changed to specify failure to pay fines will result in a lien
• Section 6.01 Clarification that homeowner has responsibility for grass parking strip in front of home, as well as trees
• Section 10.01 (b) Trailers, fifth wheel, utility etc.
• Section 10.01(d) Provision for on-street parking to be consistent with Puyallup Municipal Code (PMC10.36.110) which specifies that cars cannot be parked for greater than 3 days.
New Business. Karen received an inquiry from a homeowner regarding somebody putting trash in their trash can and spilling trash from the can. Several suggested that the homeowner not put out their trash until Friday morning, since it is not usually collected until nearly noon.
Bob and Dan will put rocks at the corners of the back common space to prevent vehicles from running onto the grass and damaging sprinklers. Bob will consult with the mailman about putting pavers in front of the mailboxes to prevent cars from driving onto the lawn.
Annual Meeting. The annual meeting will be held on Monday, May 12, 2014 at Dan Vessels home.
The next board meeting will be February 10 at Karen’s house, 510 28th Avenue.
The meeting was adjourned at 4:27 PM.

The meeting was called to order at 7:06 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.
Secretary’s Report. The minutes of the September 9 meeting were approved as submitted. The minutes were posted on the HOA website. Sue volunteered to take minutes in Leon’s absence.
Treasurers Report. Income included dues payments and reimbursement of an erroneous bank fee. The expenses were for landscape maintenance, irrigation repair, fence paint, and copying. A payment schedule has been established with one of the homes owing back dues. We currently have 13 homes that are rentals.
CCR Revisions A fine schedule is needed to form a basis for fines. The CC&R will need to be changed to specify that failure to pay fines will result in a lien.
D and D Committee. Bob reported that lot 7’s color request was denied because the color was too dark brown. A discussion followed that a paint palette committee is not needed because there are already colors in the CC&R. No vote was taken. The D&D committee needs to stay in communication with the Board on house color and other variance issues and needs to let the Board know if more time is needed to review an application. No action was taken on the fine letter for lot 24. Bob asked whether he should send letters to homeowners who have not yet addressed issues identified in earlier letters. The Board asked that those letters be sent.
A question was raised about why the Association has two separate attorneys. Maureen explained that the attorney who sends lien letters is not on retainer and does those letters on a per case basis. The other attorney has been consulted twice regarding paint approval questions. She is not under a retainer.
Old Business. Murray’s garbage truck has been driving on the grass. Karen has taken pictures of the truck on the grass. Maureen is getting a bid on repairs. If there has been damage to the sprinkler heads, which will be addressed in the spring when the water is turned back on.
HOA Dinner. December HOA dinner will be December 5 at 6:30 at Black Angus. Spouses are invited.
No meeting will be held in November. There will be a brief meeting at the HOA dinner.
The meeting was adjourned at 8:19 PM.

The meeting was called to order at 7:07 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the August 12meeting were approved as submitted. The minutes were posted on the HOA website.

Treasurers Report. Income included only interest. The expenses were for landscape maintenance, water for irrigation, fence paint, sign repair, and BBQ food and supplies. One property has not paid 2012 or 2013 dues, and the attorney has sent a lien warning letter. A lien will be placed on the property if the dues are not paid by the end of September.

BBQ. There were 35 adults and 23 children at the BBQ, our best turnout so far. We ran out of hamburgers and hot dogs, so will purchase more hot dogs next year. The only people who didn’t get to eat came quite late and didn’t seem disappointed. A suggestion was made that there be activities for very young children (under age 2) next year, and a large wading pool was offered by Dan. Karen is discarding one of the canopies we currently have because the structure is broken in two places. Bob will look for a canopy on sale so that we will have two for next year.

CCR Revisions. Dan presented several possible changes to the CCR to be submitted to the membership for approval at next year’s annual meeting. These include provisions for on street parking to be consistent with the Puyallup Municipal Code (PMC), clarification that the homeowner has responsibility for the grass parking strip in front of their home, and other amendments to be decided upon by the Board at our February or March meetings. To change the CCR, 80% of homeowners constitute a quorum.

Lights on Mailboxes. We decided to defer discussion of this idea until next spring.

Halloween Event. Since Halloween will be on a Friday evening in 2014, we will consider having a cider and cocoa event that night. Planning will occur next year.
D and D Committee. Bob reported that 22 homes that had deficiencies still have not corrected them, so is planning to send a fine letter.

Palette Committee. The paint palette committee met on September 1 at Leon’s house. . Attending were committee members Leon Leonard, Bob Cook, Pepper Hust, and Kim Brandt. Also attending were Janet Leonard, Tom Brandt, Eileen Webber, Shawn Magin and her new husband Kevin. Leon submitted to the Board the following summary of the committee meeting:

Bob provided a brief summary of the current paint palette and how it was developed. Kim suggested that her experience in other neighborhoods was that there was no palette of colors; owners who wanted to paint submitted their paints (primary, secondary, and trim) to the HOA for approval. After discussion, the consensus recommendation from the committee is that no color palette be specified. Owners who wish to paint (including repainting the same color) submit paint colors to the D&D committee for approval. If a color combination is not approved by the D&D committee, the owner has the option of appealing the D&D decision to the HOA board.

Under Article IX, Section 9.03, the D&D committee has 30 days to make a decision on a request, and the paint palette committee did not recommend any change in that rule. However, several people noted that a more prompt response is appreciated, and that the D&D committee should respond as quickly as possible.

At the Board meeting discussion of the committee recommendation ensued, and Dan suggested that a paint and roof subcommittee be formed that will report to the D&D committee. This committee, to have an odd number of members, hopefully 7, will receive requests from homeowners for house paint. Members of the paint and roof committee cannot also be members of the D&D committee. Paint colors consistent with the current palette will be forwarded by the subcommittee to the D&D committee for approval. Paint colors not on the current palette will be reviewed for consistency with the general appearance of the neighborhood. Proposed colors approved by a majority of the subcommittee, will be forwarded to the D&D committee for their consideration. In addition, this committee will consider any proposed changes to roofing texture, materials, and color. The subcommittee will have 14 days to submit its decision to the D&D committee. The paint and roof subcommittee will have no responsibility for penalties for noncompliance. Homeowners in a hurry to gain approval of their colors will be encouraged to contact either the D&D committee or the chair of the paint and roof subcommittee promptly.

A discussion took place regarding levying a fine for non-compliance of D&D procedures on a house painting project, and that the Board voted to levy a fine. The D&D committee approved the color of the house, but the board decided that a penalty be assessed for failure to seek D&D approval of the color before the painting was done.
The meeting was adjourned at 9:15 PM.

The next meeting will be on October 14 at 7 PM at Sue Harvey’s home, 2815 5th Street SE.

The meeting was called to order at 7:05 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the July 8 meeting were approved as revised. After reviews were received from some board members, the revised minutes were posted on the HOA website.

Treasurers Report. Income included dues payments and interest. The expenses were for landscape maintenance, water for irrigation, backflow test, and payment for rental of the bounce house for the BBQ. One property has not paid 2012 or 2013 dues, and Maureen will ask the attorney to send a lien warning letter.

BBQ Committee. The BBQ will be August 16 between 5:30 and dusk. Karen and Maureen will purchase food and supplies. Sue will print notices and Leon will distribute them to the neighborhood Wednesday evening.

Palette Committee. The paint palette committee will meet at 7:00 on September 16 at Leon’s house.

D and D Committee. Karen removed Marilyn from the D&D committee and Dan volunteered to be on that committee. The D&D committee is now Bob Cook, Chairman, Dan Vessels, and Kim Brandt.
Bob will check on compliance with the last deficiency letter the week of August 19. Fine letters will be sent the following week.

Dan presented his review of the rules regarding camper parking. The CC&R does not include a provision for fines or other noncompliance penalties for this particular rule. It will be necessary to revise the CC&R to include a provision calling for penalties for noncompliance with this provision. Revisions to the CC&R require approval of 80 percent of homeowners (46 homes). The board decided that this will be presented for approval at the next annual meeting. Dan will draft the provision to be presented. Other proposed revisions to the CC&R should be submitted to the board.
Additional agenda items. 2013/2014 Goals and Common area plantings and benches were deferred.

The meeting was adjourned at 8:15 PM. The next meeting will be on September 9 at 7 PM at Dan Vessels’ home, 516 29th Avenue SE.

Bradley Park Estates
Homeowners Association Board
Board Meeting July 8, 2013

The meeting was called to order at 7:05 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the June 10 meeting were approved as revised. After reviews were received from a majority of the board members, the revised minutes were posted on the HOA website.

Treasurers Report. Income included dues payments and interest. The expenses were for landscape maintenance, water for irrigation, and a down payment on the repairs for the HOA signs. One property has not paid 2012 or 2013 dues, and Maureen will ask the attorney to send a lien warning letter.

BBQ Committee. Becky Gore volunteered to coordinate the BBQ but cannot participate on the August 16 date selected. Since she cannot be involved, other board members will pick up responsibilities. Karen will order the bounce house, Sharon, Karen and Maureen will purchase food and supplies, and Bob will put up the tent canopies. Karen will print and distribute notices to the neighborhood.

Palette Committee. The paint palette committee will meet in the fall.

Blockwatch. Dan did a walk-around with a representative of the Puyallup Police Department looking at the security of the outside fence around the neighborhood. Overgrown grass and newspapers are a reminder that houses are unoccupied and vulnerable to vandalism. The police cautioned not to challenge loud or unruly persons in the park overflow lot or the neighborhood, but to call the police non-emergency number. Repeated reports of loud or unruly behavior can result in arrest.

D and D Committee. A request was received asking for more information about failed windows. Bob will provide information to the homeowner. There is a lifetime guarantee on the windows for original owners of homes, but the paperwork is substantial. Maureen has made a claim and can provide information on what is required.

There was conversation about noncompliance of camper parking requirements. Dan will draft a provision for the bylaws to prohibit trailer parking for more than 2 days at a time, and penalties for recurring violations. He will circulate a draft for discussion at a future meeting.

Bob will draft a standard noncompliance form that can be produced with carbonless copies so that better records are available.

Signs. Karen contacted the sign company about completing the sign project by installing additional bolts and caps. She will also request that there be caulking around the signs.
Motion Detector Lights. Motion detector lights that are solar powered are about $100 each. We discussed where lights could be placed to provide lights at the mailboxes and deter vandalism. Further discussion of lights was postponed until fall.

Additional agenda items. 2013/2014 Goals and Common area plantings and benches were deferred.

The meeting was adjourned at 8:15 PM. The next meeting will be on August 12 at 7 PM at Leon Leonard’s home, 2820 6th Street.

The meeting was called to order at 7:05 PM by the President, Karen Purvis.  Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Marilyn Fangman, Dan Vessels, Sue Harvey, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Craig Sorenson from Impressive Signs presented a new design for the HOA signs that were vandalized.  The new signs will be aluminum dibond panels at a total cost of $650 before sales tax.  He will also provide two video surveillance signs.  Dan suggested putting a lens in a hole in the fence looking toward the signs that will appear to be a video camera.  The sign repairs were approved and because we have a $500 deductible on our insurance, we will not make an insurance claim.  Craig said the sign repairs will be completed within two weeks.  Bob suggested posting a sign in several places indicating that a reward will be offered for information identifying the vandals.  If there is further vandalism, we will offer a reward through Crimestoppers.

Secretary’s Report.  The minutes of the annual meeting were approved as submitted, but with the names of individual homeowners attending removed to protect individual privacy.  Karen requested that minutes of the board meetings be circulated to all board members for review, and corrections will be requested within 7 days.  After corrections are received, the minutes will be posted on the website within 10 days.  In the future, any correspondence from the HOA will be reviewed by the board prior to being sent.

Treasurers Report.  Income included dues payments and interest.  The expenses were for landscape maintenance, corporation filing fee, and office supplies.  One property has not paid 2012 or 2013 dues, and  Maureen will ask the attorney to send a lien warning letter.  Seven properties have not yet paid anything on their 2013 dues.  At the present time, Maureen and Sharon have authorized signatures for checks.  Since Sharon is the new Vice President, there was agreement that she will continue to be the second authorized signature so that no new paperwork will e required.

New Resident Welcoming.  Marilyn agreed to welcome new residents into the neighborhood.  Maureen will notify her when Maureen receives  notice of a house sale or rental.  Sharon will get welcome packets from the Chamber of Commerce, and Marilyn will include a copy of the CC&R, Bylaws, Articles of Incorporation, a plat map, and D&D letter with the welcome packets.

BBQ Committee.  Becky Gore has volunteered to coordinate the BBQ with Sharon providing coordination with the Board.  The BBQ will be August 16 from 5 PM to dusk.  With the number of new families in the neighborhood with small children, using a bounce house again was suggested.  Another suggestion was a spray pond, provided one can be found for rent.  We will just provide hot dogs and hamburgers for this year’s BBQ.

Palette Committee.  The paint palette committee will meet at 7 PM on July 1 at Leon’s house.

Blockwatch.  Leon reported that the extend of current blockwatch activity is that an email  list has been developed for the neighborhood using information when new keys were distributed.  Dan will get a walk-around from the Puyallup Police Department looking at the security of the outside fence around the neighborhood.  Several warped, rotted, or broken boards on the outer fence provide opportunities for illegal entry.  Repairs to the fences will be coordinated with the D&D committee.  Any loud noises or other disturbances should be reported to the police department non-emergency number.  Accumulated disturbances at the same address will result in a visit from the police.

D and D Committee.  Bob was named chair of the D&D committee.  CC&R violations from last month’s walk-around were reviewed by the board.  Failure of seals on double pane windows were determined to not be a violation of the CC&R.  The D&D committee will recommend that homeowners repair double pane windows when the seals have failed.  This will prevent excessive heat loss and potential structural damage due to condensation. 

There was conversation about responsibility for trees in the alley.  Trees in the parking strips are the responsibility of the adjacent homeowner.  Trees along 5^th-7^th and in the alley are the responsibility of the HOA. 

Additional agenda items. These were deferred to the next meeting.  They include

                2013/2014 Goals

                Vehicle parking rules

Motion detector lights on the mailboxes

                Common area plantings and benches

                Dog Butler for poop

                Refrigerator magnets with HOA website

The meeting was adjourned at 8:55 PM.  The next meeting will be on July 8 at 7 PM at Bob & Sharon Cook’s home.

The meeting was called to order at 7:07 PM by the President, Sharon Cook.  Fourteen residents signed in for the meeting.  In addition, there were a total of 11 proxies from residents who did not attend the meeting.  Therefore there was a quorum.  A total of 25 residents cast votes for officers.

The following persons were nominated for the board:

Sharon Cook, Leon Leonard, Maureen Walsh, Marilyn Fangman, Dan Vessels, Sue Harvey and Karen Purvis.  The ballots were not counted.  Nominated homeowners held a board meeting after the annual meeting to elect officers.  The officers elected were Karen Purvis, President, Sharon Cook, Vice President, Maureen Walsh, Treasurer, and Leon Leonard, Secretary.

Treasurers Report:  Maureen Walsh provided spreadsheets of 2012 budget and expenses, and 2013 budget and expenses to date.  At the present time, 29 homeowners have paid 2013 dues in full, and 20 have paid at least a portion of their 2013 dues.  Two homeowners are delinquent in dues payments since they still owe dues for 2012.  Homeowners who are 15 months or more delinquent will receive a lien notice.

Currently, there does not appear to be a problem with dog waste in the neighborhood.  Consequently, no dog waste bag dispenser will be installed. 

Karen Purvis distributed a sign up list for committees for the coming year.  Each committee is to have three members.  The committee memberships are as follows:

                   Finance = Don Kelley, Karen Purvis, Maureen Walsh, Sharon Cook

                     D & D  = Bob Cook, Kim Brandt, Marilyn Fangman

                     Color Palette = Bob Cook, Kim Brandt, Marilyn Fangman, Pepper Hust, Karen             Purvis, Leon Leonard

                     Welcome/Sunshine = no one signed up

                     Special Projects = Dan Vessels Jr, Becky Goar, Sue Harvey

Sharon identified projects that have been completed in the past year.  They included the seal coat for the alley, the mailboxes, and the extension of the irrigation system to the area around the signs.  Marilyn reported that mail stolen from neighborhood mailboxes was recovered and has been returned to homeowners.

Projects for the coming year may include plantings in the common area, lighting over mailboxes or shining on the mailboxes, benches in the common area, paint palette development, and doggie poop bag dispensers.  A suggestion was made that we obtain city approval to attach bag dispensers to the no parking signs in the neighborhood.  Suggestions were made that the HOA website be included in any correspondence to residents, and that residents be notified by email when HOA board minutes are posted to the website each month.

Concerns expressed by residents included trash being left along 7^th in the shrubbery, leaves in storm drains, and damage to common area sprinklers from trash trucks.  Maureen asked that anyone who sees leaking or broken sprinklers notify her so that she can get the landscaping company to make repairs.

The website address is www.estatesofbradleypark.com and it is available without a password.  The website content includes

• Documents, including the CC&R
• Forms, including the form for house or fence changes and approved paint colors
• Dues and lien policy
• Contact list, and
• Blockwatch.

Meeting adjourned at 8:17 PM.

This letter serves as notice of our annual meeting. It will be held Monday evening May 13 at 7:00 PM. It will be at the home of Karen Purvis, 510 28th Avenue E., here in the neighborhood. We are soliciting nominations for Board membership prior to the meeting. A nomination form is enclosed. Nominations should be sent to Estates of Bradley Park Homeowner’s Association, P.O. Box 1391, Puyallup, WA 98371, no later than Saturday, May 4, 2013. Nominees will be posted on the website and announced at the annual meeting. Homeowners present at the annual meeting will be asked to vote for 5 people for the board. At the first meeting of the new board, officers will be elected.

In addition to electing Board members, there will be opportunities to sign up for a committee. A new committee this year will be the color palate review committee. Since it’s been over 10 years since our homes were built, many of them are in need of new paint. This committee will determine what changes to the allowed house colors are appropriate. Other, ongoing committees needing members are Design and Development (approves changes to homes and reviews compliance with rules), finance (reviews the annual budget), welcoming (greets new neighbors), and special projects (plans the annual BBQ and other events).

There will also be a summary of what was done by the HOA in the last year (Mailboxes!) and what is planned for the coming year. Suggestions will be welcome.

If you cannot attend the annual meeting, please provide a proxy to someone attending. A proxy form is enclosed with this letter. If you have any questions, contact a current board member, listed below.

Board of Directors
Estates of Bradley Park HOA

Current Board Members:
Sharon Cook, President lmtdedtn670@msn.com
Karen Purvis, Vice President mohawkjet@aol.com
Maureen Walsh, Treasurer mkw23477@msn.com
Leon Leonard, Secretary leonleonard@q.com
Marilyn Fangman, Member-at-Large mfangman@bethelsd.org
Amy Mesec, Member-at-Large jay_amy8@comcast.net resigning from Board
Don Kelley, Member-at-large dlelley@q.com resigning from Board

Forms:
Proxy Form
Nomination Form

Reminder! The annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE.

The meeting was called to order at 7:11 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Marilyn Fangman, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the March meeting were approved. Leon will contact Sam about notices for the upcoming annual meeting and posting minutes from meetings so far this year.

Treasurers Report. Income included dues payments and interest. The expenses were the new mailboxes which came from the reserve account, and landscape maintenance. Two properties owe all or part of 2012 dues. Nine properties (including the previously mentioned two) have not paid anything toward 2013 dues. Maureen will ask the attorney to send a lien warning letter to the one property that has not paid any of 2012 or 2013 dues.

D and D Committee. Bob will check for garage light violations and then send letters including violations from the March walk-around to all homeowners. Those without violations will receive thanks for well-kept properties.

There was also conversation about parking. Mobile homes and commercial trucks may not be parked in the neighborhood, but there is uncertainty about how long one of these vehicles may be parked, and whether a larger fine can be levied for a repeat offender of these regulations. This will be discussed at the next meeting.

Landscaping. The landscaping maintenance company has trimmed trees in the neighborhood to above 7 feet so that there is room to walk underneath. Charges for this trimming will be included in the April treasurers report. Maureen will talk to the landscaping company about planting more colorful plants around the signs.

Annual Meeting. The annual meeting will be May 13 at 7 PM at Karen Purvis’ home, 510 28th Avenue SE. A vote was taken to eliminate the door prize for this year’s meeting since there is no evidence that offering the prize provided an incentive for anyone to attend the meeting. Committees for the new year will include Finance, D&D (including walk-arounds), Paint Palette, Welcoming, and Social Events. Board members should ask other residents if they want to become board members. Sharon will prepare the letter notifying homeowners of the annual meeting and asking for nominations to the board. Maureen will prepare the mailing labels and stamped envelopes. Marilyn will print the letters, stuff the envelopes and mail the letters on or about April 20. Nominations must be returned to Maureen by May 4. Leon will send an email reminder of the meeting on May 9. Because of a May 31 deadline for IRS notification, a board meeting will be held soon after the May 13 annual meeting to elect officers for the new year.

The meeting was adjourned at 8:20 PM.