Estates of Bradley Park

MINUTES Bradley Park Estates Homeowners Association Board Board Meeting  April 9, 2012

The meeting was called to order at 7:04 PM by the President, Sharon Cook.  Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, and Marilyn Fangman. Board member Don Kelley and Bob Cook, D&D Chairman arrived after the meeting started.

D and D Committee.  A letter was sent to properties without working outside lights.  One homeowner made repairs and notified the HOA.  Another has a motion sensor on their light and that is OK.  Leon will contact the city about the rules concerning unlicensed cars parked on city streets.  The board quickly reviewed requirements for the fencing along 7th avenue.  Individual homeowners are responsible for maintaining their fence, and if they replace it, the board recommends full length slats rather than slats with lattice.

Grounds Committee.  Karen, Maureen, and Sue Harvey did a walk-around to identify CC&R noncompliance.  There were problems with deteriorated trim paint, broke window seals, and unstained fences at various properties.  Letters will be sent to these homeowners. The bark party will be on May 18 and will be announced at the annual meeting.  There was no report on clarification of the tree maintenance spraying/injection proposal.  Maureen will check with Todd about the tree species used for parking strip trees so that homeowners who are replacing those trees can select the right varieties.  The board voted to authorize landscaping and sprinkler system extensions around the new signs.

Sign Vandalism.  There was damage to the entry signs a week ago.  The police were notified.  Karen contacted the sign company who offered to make repairs at no cost.  The adhesive holding the nameplate to the rest of the sign appeared to have failed easily, and a better adhesive will be requested.  Maureen will check on whether our insurance covers damage to HOA property and if there is a deductible.

Annual Meeting.  Nominations for the board included Sharon Cook, Karen Purvis, Leon Leonard, Maureen Walsh, Marilyn Fangman, Sam Radakovitz, Don Kelly, and Amy Mesec.  Leon will contacts Amy to verify that she is willing to serve on the Board if elected.  The agenda for the annual meeting will include

• Voting for board members – Sharon

• Financial plan and dues increase – Don

• Committee responsibilities – Karen

• Tree rules – Leon • Fence rules – Bob

A drawing will be for a $25 gift certificate to Lowes.  Various board members agreed to contact homeowners for proxies so that we would have a quorum.  Meeting Dates.   Later meetings in 2012 will be

May 7              Leon Leonard              2820 6th Street SE

The meeting was adjourned at 8:20 PM.

Board Meeting  February 13, 2012

 The meeting was called to order at 7:08 PM by the President, Sharon Cook.  Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Don Kelley, and Karen Purvis.  Also attending was Bob Cook, D&D Chairman.

 Secretary’s Report.  The minutes of the January 9 board meeting were approved and will be posted on the HOA website.

 D and D Committee.  The D&D committee will do a walk-around the last week in February.  Bob will send a letter to properties without working garage lights.  Don will paint over the graffiti on the 7^th avenue fence.

 Trees.  Leon will seek clarification from the city on ownership of the planting strip between the sidewalks and the street and responsibility for trees in the planting strip.  If it is feasible, we will ask the city arborist to do a brief presentation at our annual meeting about tree maintenance.

 Annual Meeting.  The annual meeting will be April 28 at the Summit Library on 112^th west of Canyon.  Karen has reserved the meeting room from 9:30 to 12:30.  The meeting will start at 10 AM.  Sharon will draft a letter to homeowners about the meeting and mention the BBQ, trees, and committee opportunities. It will also contain a sentence about considering a dues increase.   Leon suggested that we try vote-by-mail for the election this year to avoid the problem with proxies and perhaps stimulate increased participation by homeowners in HOA activities.  Leon will check with Sam about the feasibility of email voting.  Don asked if there are rules in the RCW about voting.

Meeting Dates.   Later meetings in 2012 will be

            March 12         Maureen Walsh                      2819 5^th Street SE

            April 9             Sharon Cook               2807 5^th Street SE

            May 7              Leon Leonard              2820 6^th Street SE

The meeting was adjourned at 8:07 PM.

Homeowners Association Board

Board Meeting  January 9, 2012

The meeting was called to order at 7:08 PM by the President, Sharon Cook.  Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, and Marilyn Fangman.  Also attending was Bob Cook, D&D Chairman.

Secretary’s Report.  The minutes of the November 14 board meeting were reviewed and corrections made.  The minutes were approved and will be posted on the HOA website.

D and D Committee.  The D&D committee will draft a letter to be sent to homeowners who have CC&R violations after the walk-around in February.  A retaining wall in the northwest corner of the development appears to be failing.  The board consensus is that this is not an HOA issue, but is the responsibility of the homeowners for that property and the adjacent property on the other side of the retaining wall.

Trees.  Marilyn made a presentation to the Puyallup City Council regarding tree replacement permitting costs.  She received a response from the City Manager that those costs will be reviewed within the next 6 to 9 months.

Tagging.  Leon noted that there has been tagging of the HOA fence along 7^th north of the entrance.  Maureen will check and contact Don about paint to paint over the graffiti.

Annual Meeting.  The annual meeting will be April 28 at the Summit Library on 112^th west of Canyon.  Karen has reserved the meeting room from 9:30 to 12:01.  The meeting will start at 10 AM.

Meeting Dates.   The next meeting will be on February 13 at Karen Purvis’ home, 510 28^th Avenue SE.  Later meetings in 2012 will be

March 12            Maureen Walsh              2819 5^th Street SE

April 9                 Sharon Cook                    2807 5^th Street SE

May 7                  Leon Leonard                  2820 6^th Street SE

The meeting was adjourned at 7:52 PM.

Homeowners Association Board

Board Meeting November 14, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Marilyn Fangman, and Don Kelley. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the October 17 board meeting were distributed to board members after the meeting. Corrections were made and the minutes approved by e-mail. The minutes were then posted on the website.

Treasurers Report. The treasurers report was received and accepted. The board discussed the lien policy and decided that lien notices will be sent by the HOA attorney if payments are not made by the end of the year. Liens will be placed on properties that are more than 1 year overdue at the end of the first quarter of 2012. Don commented that the expenses for the sign should be drawn from the reserve fund rather than the operating budget (checking account) since the sign was not part of the operating expenses, but was a capital expense. Don will review the applicable Revised Code of Washington (RCW) provisions to verify the rules for such capital expenses.

Monument Sign. The sign company was contacted about failing to obtain a permit for the signs. The sign company is working with the city to gain approvals for the signs as they were installed. A concern was expressed that one of the signs is not vertical.

D and D Committee. No D and D requests have been received. A decision was made that no D&D request will be necessary for touching up trim paint, since nobody has been doing it.

2012 Budget. The budget for 2012 was presented by Maureen. A copy of the 2012 budget is attached to these minutes (Maureen will send budget to Sam to include with the minutes). At the annual meeting, a dues increase will be proposed for 2013.

Walk Around Committee. There was a discussion of how to handle compliance with notices sent to homeowners regarding CC&R noncompliance. The notices will be revised to request that homeowners notify the Board when they have complied with noncompliance notices, and an email address will be provided so that notice, or requests for extensions cans be sent electronically. There was also a suggestion that noncompliance issues be identified with appropriate provisions in the CC&R. This has been done in the past.

Insurance. Maureen and Karen met with the Insurance agent to clarify the letter received regarding liability coverage for Board members. They took appropriate documentation and the Insurance company reinstated the liability coverage.

Trees. Bob received a request from Sue Harvey that the HOA purchase a replacement tree for the one in her parking strip that has died. The Board reiterated their position that responsibility for trees in the parking strip is the homeowners, since the city will only replace parking strip trees on arterials. Trees that have been replaced in the past by the HOA were where no tree was planted in front of a house, and a replacement tree was paid for by the settlement with the developer. The only other tree replaced was on 7th avenue which is designated as common space. The HOA has responsibility for maintenance of the trees on the common space, including spraying and trimming.

Meeting Dates. The next meeting will be the annual Board dinner to be held at Outback Steak House on Meridian on December 5 at 6:30 PM. This will be a no host event. The annual meeting for 2012 will be on Saturday, April 28, 2012. Karen will identify a location for the meeting. HOA board meetings for 2012 will be as follows:

January 9 Marilyn Fangman 504 29th Avenue SE
February 13 Karen Purvis 510 28th Avenue SE
March 12 Maureen Walsh 2819 5th Street SE
April 9 Sharon Cook 2807 5th Street SE
May 7 Leon Leonard 2820 6th Street SE

The meeting was adjourned at 8:37 PM.

Homeowners Association Board
Board Meeting October 17, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Marilyn Fangman, and Sam Radakovitz. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the September 12 board meeting were approved as submitted. Sharon requested that Board members review the minutes promptly after they are distributed and Leon notified so that the minutes can be posted on the HOA website within a week after the HOA meeting. The minutes posted will not include the treasurer’s report.

Monument Sign. The new signs were installed. Several positive comments have been received from neighbors. Karen will contact the sign company to find out what kind of solvent should be used to clean the signs if they are “tagged”. The landscaping company will be asked to install a sprinkler extension to irrigate the rhododendrons behind the north sign, and to identify and plant seasonal flowers around the signs. Costs for the landscaping will come from the landscaping budget.

D and D Committee. No D and D requests have been received.

Website. Sam updated several items on the website and will make corrections for font errors on the CC&R posted.

Fence Repairs. Homeowners are responsible for repairing their fences, even the outside fence on 7th if they are damaged or rotted. Each homeowner will be responsible for replacement of their fence when needed. Replacement fences should be solid at a height of six feet. The HOA will provide paint for the outside fence, and all outside fencing should be painted the same color.

Walk Around Committee. Letters were sent to several homeowners as a result of the walk-around last month. Because concerns were expressed by several homeowners, the procedure for walk-arounds was reviewed. For next year, walk-arounds will be done the week before the board meetings in March, June and September. Results of the walk-arounds will be reviewed at those board meetings, and sent out after those board meetings. The period to correct deficiencies in the letters will continue to be 30 days, so at the next board meeting, compliance will be reviewed for each deficiency, and if the deficiency has not been corrected, or an extension requested, a fine will be assessed.

Insurance. Maureen received a letter from the insurance company regarding liability coverage for HOA board members. She will contact the company for more information.
Meeting Dates. The next meeting will be November 14 at 7 PM at Karen’s house. The annual meeting for 2012 will be on Saturday, April 28, 2012. Karen will identify a location for the meeting. The December HOA board meeting will be a dinner at Outback on December 5 at 6:30 PM. HOA board meetings for 2012 will be as follows:

January 9 Marilyn Fangman 504 29th Avenue SE
February 13 Karen Purvis 510 28th Avenue SE
March 12 Maureen Walsh 2819 5th Street SE
April 9 Sharon Cook 2807 5th Street SE
May 7 Leon Leonard 2820 6th Street SE

Agenda for Next Meeting. Carry over from the September meeting will be a discussion of D&D approval for trim paint, and a review of the financial plan to determine whether a dues increase will be needed.
The meeting was adjourned at 8:37 PM.

Bradley Park Estates
Homeowners Association Board
Board Meeting August 8, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Don Kelley, Marilyn Fangman, and Sam Radakovitz. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the July 18 board meeting were approved as amended.

Monument Sign. The board looked at the locations for signs to be sure there was enough room in front of the fence on each side. The board voted to put up two signs. A committee of Sharon, Maureen, Marilyn, Karen and Leon will go to the sign shop Tuesday, August 9 at 12:45 to look at colors and other design features. After that visit, Don will contact the sign company to authorize the purchase.

D and D Committee. Letters will be sent based on the observations during the walk around. There have been noise complaints about renters that have been addressed with the owners. Any complaints received by board members should be shared with the board.

Special Projects Committee. Sam got information about block watch from Ryan at the Puyallup PD. He will post information on the website.

Fence Repairs. Homeowners are responsible for repairing their fences, even the outside fence on 7th if they are damaged. The HOA will be responsible for painting the fence.

Agenda for Next Meeting. Requirement for D&D approval for trim repainting will be discussed. Policy regarding outside fence replacement will be discussed.

Meeting Dates. The next meeting will be September 12th 7 PM at Marilyn’s home, 504 29th Avenue.

The meeting was adjourned at 8:27 PM.

Mark your calendars! Friday July 15th from 6pm to dusk will be the neighborhood annual picnic! Come meet your neighbors and enjoy some food … and bring a dessert if you want!

UPDATE: The Picnic was great, over 30 people came out for food, chatting, and fun!

Here’s the list of upcoming board meetings:

June 13   7pm   @  Marty & Maureen’s              2819 5th St.SE

July  18   7pm   @  Leon & Janet’s                       2820 6th St.SE

August  08   7pm   @  Sam’s                                    512 29th Ave.SE

September  12   7pm    @  Wayne & Marilyn’s           504 29th Ave.SE

October  17   7pm    @  Bob & Sharon’s                    2807 5th St.SE

November  14   7pm    @  Karen’s                                510 28th Ave.SE

December   No Meeting Scheduled

Save the date! The annual meeting is coming up soon:

More information will be sent out soon, check your mail boxes, and back here!

The Public Works Department will be finishing installation of the signs the week of December 6-10.