Estates of Bradley Park

Estates of Bradley Park HOA

Minutes

March 17,2023

Meeting was called to order at 11:30am by President Sharon Cook. Those in attendance

were Maureen Walsh and Karen Purvis.

This meeting was for the purpose of a perimeter fence walk around. Sharon will

submit our findings to the D & D Chair Bob Cook.

Meeting adjourned at 11:45am

Respectively submitted.

Karen Purvis

Estates of Bradley Park HOA

Minutes

February 23, 2023

Meeting was called to order at 6:50pm by President Sharon Cook. Those in

Attendance were Sharon Cook (Facetime), Maureen Walsh, Karen Purvis and Annie Bradley.

Treasurer — Maureen Walsh

Report was given on our income, expenses, checking, savings and reserve account.

Design and Development-Sharon Cook {for Bob Cook)

Sharon will be back in town March 10-20. A date needs to be set up for the walk around for our perimeter fence while she is in town. Date decided on was March

17 at 11:30am for the three of us. Bob will still be in Arizona. Sharon will forward our information to Bob. She also discussed our “no parking” signage that people were still parking under and the continuing frustration with that. Also discussed was the speed limit within our development.

Vile seem to have an abundance of people speeding throughout the development.

Preparations for our Annual Meeting were also made. She will draft the letter & send to board for approval. We will need to get four proxies from our neighbors not attending to make sure we have a quorum. Our HOA Email is still going to Kevin and it should be her. She will investigate why.

Meeting adjourned 7:58pm.

Next meeting will be March 17, 11:30am at the home of Karen Purvis

Respectively submitted

Karen Purvis for Kenton Kincaid

Estates of Bradley Park HOA

Minutes

January 25, 2023

Meeting was called to order at 1:05pm by President Sharon Cook, thru Facetime. Those present were Maureen Walsh, Karen Purvis and Kenton Kincaid.

Effective 01/02/2023 Kevin Thompson submitted his resignation. Sharon Cook (VP) became acting

President thru May 2023, when re-elections will be held at the Annual Meeting.

Kenton Kincaid also submitted he resignation, effective when his house sells in March, but no later than

March 31,2023. Karen Purvis became acting Secretary until Annual Meeting re-elections.

Treasure Report-Maureen Walsh

Report was given on financial status of checking, savings, and reserve account. Income was from dues

payments received. No expenses reported.

Design and Development-Bob Cook

No Report.

Meeting adjourned at 1:45pm.

Next meeting is February 23,2023 at 6:30pm at the home of Karen Purvis

Respectively submitted

Karen Purvis (for Kenton Kincaid)

HOA Board Meeting

July 28^th 2021

Meeting Called to Order at 7:20pm

Meeting Agenda:

1. Treasury Report given by Maureen.

• Old Business-

1. Community Tree’s to be sprayed, Maureen to follow up and provide notification of date to be sprayed.
2. Kevin & Annie volunteer to provide notification to lot residents about date of spraying. For pets and vehichles not to be affected.
3. Common Area in back continue to have trash trucks running over grass. Bob Cook offered to contact and Murray’s disposal.
4. Alley way stop signs. Kevin to continue with obtaining bids and follow up.
5. Storage Unit – Sharon to obtain and secure a unit agreement 5×5 unit @ $69.00 per month. Kevin made motion to approve, and is given a 2^nd by Jamin.
6. Lot Tree damages and issues. Tabled until next meeting. Issues are per lot and letters.
7. Follow up regarding next steps for each of the letters sent for corrections. Dan , Kevin & Jamin to report back to board and provide specifics to Maureen for next action letters.

• New Business-

1. Lot Tree damages and issues. Tabled until next meeting. Issues are per lot and letters.
2. Follow up regarding next steps for each of the letters sent for corrections. Dan , Kevin & Jamin to report back to board and provide specifics to Maureen for next action letters.
3. Conveyance of CCR’s for new buyers. HOA welcoming committee possible.
4. d)      Paint color concerns, actions, steps. Tabled until entire board able to attend.

• Next Board Meeting Scheduled for August 4^th 7:00pm.

Meeting Completed at 8:27pm.

HOA Board Meeting

June 17^th 2021

Meeting Called to Order at 7:03pm

Meeting Agenda:

1. Letters of need to correct or fix.

1. Dan Vessels reports on update of letters to be delivered by mail to lot’s regarding fixes and recommendations of exterior. ( Yards) (Fences) (Homes).
2. Dan, Kevin & Jamin to complete walk around in alleys.
3. Letters to be sent out Monday June 21^st with 30 day notice.

• Mailbox’s

1. USPS is responsible for locks and keys.

• Storage Unit’s

1. Records must be retained in storage unit, not inside of individual homes or garages for security reasons.
2. Maureen & Sharon to continue to look for available and affordable options.

• Stop Sign’s for Alley Way Streets

1. Kevin Thompson to request 3 bids by end of July.

• Next Board Meeting Scheduled for July 28^th 7:00pm.

Meeting Completed at 7:56pm.

HOA Annual Meeting

Saturday, May 15th 2021

Meeting Minutes

Meeting Called to Order at 2:38pm:

Meeting Agenda:

1. Secretary Report:      

a)   K. Thompson Reports on HOA Board Meeting Minutes of 4/24/2021.  Confirms                           5/15/2021 @ 2:30pm as 2021 Annual HOA Meeting.

• Treasurer Report:
• Maureen Walsh provides update on HOA Financial condition, reports on specific expenses and 2021 Annual Budget.   Dan Vessels Jr. (Pres.) motions for approval of 2021 Budget, Sharon Cook (At Large) 2nds – motion carries, Budget Approved.

• A status report was provided regarding HOA Lots with assessments in arrears, Lots with unpaid Dues / Dues received and communication with Attorney.

• D & D Committee Report:
• Jamin Roberts outlines design/review process, decisions, and the D & D Committee/ HOA Board appeal process.

• Comments; Dan Vessels talked about HOA CC&Rs (see HOA Website), encourages Community questions/comments.  He offered comments and a comprehensive discussion took place concerning trees / specific planter strip trees, care, water, etc.  In addition, City of Puyallup requirements were referenced.

• Old Business:
• The Board approved the recurring monthly expense for a storage unit for all HOA materials on October 27th 2019.  Procurement; Sharon Cook commented and will follow up on current availability/expense.

• The Board approved the one-time purchase and installation of Stop Signs for the three Alley exits.  K. Thompson agreed to seek 2 new bids/schedule for this work to be completed.  Dan Vessels commented re: consult through the City of Puyallup on sign safety, possible speed limit signs.

• Discussion of Landscaping / Common Area – need for water pressure regulator to mitigate sprinkler system repair costs.  M. Walsh comments – believe it was confirmed work was complete.

• Dan Vessels opened for discussion, use of the front Common Area to develop neighborhood BBQ/gathering area.  Will this remain a goal for 2021, and if so, a Community vote and new proposal must be completed.  Dan further talked about design, safety, expenses, etc. of this plan.  Bids will be sought to consider the viability of this HOA project.

• New Business:
• Dan Vessels commented on parking of vehicles, trailers and boats in the Community.  Discussion was opened re: Article 10.01(d) in the CC&Rs and Municipal Code 10.36.070(2)(b), obstructive parking & sidewalks.  HOA Enforcement, with support of PMC 10.36.110 will occur regarding the prohibition of specific vehicles on City streets.  There is to be further substantive discussion of the PMC & HOA precedent.

• Adoption & enforcement of HOA CC&R violation penalties and enforcement policies with respect to parking, traffic & child safety. 

• Brief discussion on landscaping & Common Areas – acceptable usage of these areas.

• HOA Board initiated nominations/voting, as subject to Annual Meeting, on 2021-2022 Members.  Nominations & Voting (e.g., by Proxy) complete.   Dan Vessels Jr. (Pres.), Kevin Thompson (VP), Maureen Walsh (Treasurer), Jamin Roberts (Secretary), Sharon Cook (At Large), Annie Bradley (At Large) and Karen Purvis (At Large).

• Good of the Order: 

Discussion concerning Estates of Bradley Park – Signage.  Further Board emphasis on specific Community issues – timely, clear and consistent Community communication.

Annual Meeting Adjourned at 4:28pm:

Meeting Minutes

Meeting Called to Order at 10:08am:

Meeting Agenda:

1. Scheduling of Annual HOA Meeting; Community Common Area/Outdoors @ 2:30pm Saturday, May 15^th 2021.

• Agenda items to be discussed at Annual Meeting.

1. The Board approved the recurring monthly expense for a storage unit for all HOA materials on October 27^th 2019.   Old Business, Has this been initiated to date?
2. The Board approved the one-time purchase and installation of Stop Signs for the three Alley exits.  With the departure of former HOA Board Member (Eric), new outside bids will be required.  K. Thompson agreed to seek 2 new bids/schedule for this work to be completed.  Old Business.   Annual Meeting – vote.
3. Use of the front Common Area to develop neighborhood BBQ/gathering area.  Will this remain a goal for 2021, and if so, a Community vote and new proposal must be completed.   Annual Meeting – Business.  Priority?
4. Need for water pressure regulator per Landscape Co. in the front Common Area to reduce future sprinkler repair expense.  M. Walsh to follow up on this matter.
5. Landscaping in the Common Areas and acceptable usage of the areas.  Discussion concerning protection of Common Area trees & shrubs.   Annual Meeting – Business.
6. Enforcement of PMC 10.36.110 regarding the prohibition of specific vehicles on City streets.  There is to be further substantive discussion of the PMC & HOA precedent.
7. Adoption & enforcement of HOA CC&Rs (rules) regarding the parking of vehicles on neighborhood lots.  The Board – to adopt specific remedies/enforcement(s), notification of violations/non-compliance with the objective to create consistency – clarity of all items, timely communication and resolution.

• Good of the Order;  Board discussion of specific HOA CC&Rs and Municipal Codes in support of enforcement.  Further Board emphasis on specific Community issues – timely, clear and consistent Community communication.

• Final Business;  Prep. For Annual HOA Meeting – Mailings to Community residents, HOA Meeting Notice, Checklist, Proxy, Invoice Letter & specific Checklist Letter.

Meeting Adjourned at 10:59am:

Estates of Bradley Park

Meeting Minutes from Thursday, September 10, 2020

Members present: Dan Vessels, Maureen Walsh, Sharon Cook, Eric Daniels, Karen Purvis, Bob Cook

            Absent with notice: Annie Bradley

Others Present: Jamin Roberts, Kevin and Shawn Thompson

Agenda:

1. Reviewed Minutes

Minutes were posted to website after board review in January

2. Treasure Report

Maureen handed February through August Treasurers Reports to Eric (Secretary)

Normal monthly expenses, covered the water leak – ended up being City of Puyallup problem, waiting to get reimbursed

Maureen proposed having all of the trees in the neighborhood treated for insect/disease – Approved by board

3. Reminder that tree care and replacement is up to the homeowners

Dan is going to draft a general reminder letter for the neighborhood – board to review

4. Discussion about email from the Thompson’s (Parking in the neighborhood and Work Vehicles)

Kevin spoke about concerns with commercial vehicles in the neighborhood and the general appearance that these vehicles give our neighborhood, wants to find a good solution to help the neighborhood.

Group decided that Kevin should pursue options for parking issues with the city on his own and report back – board is open to look at options/ideas the city may have

5. VP Josh moved away

Kevin Thompson volunteered to be the new VP – board voted and passed, Kevin Thompson to be the Vice President

6. D&D Committee report

No report given

Reviewed members of committee since Micah is moving. Current group is Bob, Shawn Thompson and Jamin Roberts volunteered to be on the D&D Committee – Board approved

7. Entrance Signs

Sharon brought up possible repairs needed on our entrance signs. She is checking on the warranty.

8. Scheduling of future HOA meetings.

Next meeting TBD

Respectfully Submitted,

Eric Daniels, Secretary        9-22-20

Estates of Bradley Park

Meeting Minutes from Monday, September 30, 2019

Members present: Dan, Josh, Maureen, Sharon, Eric, Karen, Bob

Absent with notice: Annie

Standing items for discussion:

1. Secretary Report
   The website page responsibilities have switched over to Brittany Vessels
   The email addresses were removed from the site and now go to one email that Dan receives

2. Treasure Report
   a.  Update regarding Lots with assessments in arrears:
   i.  Lots with unpaid dues for 2019 – Report of Lot numbers and amount owed.
   Reminders have been sent to 4 lots
   ii.  Communication with Lot that is over two years delinquent – has this                              delinquency been cured or have we been in contact with the attorney regarding collection efforts?
   Direct attorney to pursue lien on property by sending a certified letter.

   b. Need for secondary Board member to have access to dues information and bank account.
   Josh (Vice President) will be the secondary person to have this                          information

   c.  Update to billing information for HOA website.
   Maureen will look into getting an HOA debit card
   Upgrade the website so we do not have ads. (change from $18 to $25 per year)

3. D&D Committee
   No formal requests sent to committee. At least 4 homeowners have had new roofs installed, 1 person painted home.

4. Use of the rear common area to develop playground or sport court for neighborhood.
   Eric will submit some info to the board for review

5. Landscaping update – need for water pressure regulator per landscapers in the front common area to reduce future sprinkler repair costs.
   This will be checked in the spring

6. Trees in Alley
   Remove leaning tree in alley. Maureen will check into a cost for tree removal and get a cost for removal of evergreen tree that is homeowner’s responsibility.

7. Commercial Vehicles parking in neighborhood
   Not something we can do anything with for now? Non issue?

New business:

8. Scheduling of future HOA meetings.
   Next meeting will be 1/27/20 at 7 pm, to be held at Karen’s home

9. Good of the Order
   • move to make a policy where 12 months of non-payment of dues along with 3 notices from the board a letter will be sent from attorney for enforcement
   • Discussed getting a storage unit to hold HOA materials. Bob and Sharon will look into this
   • Discussed mirror or stop signs at the alley entrances. Josh will check into signage

Respectfully Submitted,

Eric Daniels, Secretary        10-11-19

Estates of Bradley Park
Meeting Minutes from Monday, June 6, 2019
Members present: Dan, Josh, Maureen, Sharon, Eric

Standing items for discussion:
1.  Secretary Report
– None at this time (first meeting as new secretary)
2.  Treasure Report
– Maureen reported dues collected and $1400 from back dues
– May need to plan for upcoming fees for irrigation work
3. D&D Committee
– This report was not done

New business:
4. Discussion regarding a generic HOA email address for all correspondence.
– Dan looked into asking Mark to set this up. The HOA does actually have an email we can use
5. Use of the rear common area to develop playground or sport court for neighborhood.
– Eric will be looking into initial quotes for sport court or other options
6. Neighborhood BBQ for 2019.
– Dan and Josh will head this and we will have a BBQ
7. Conduct unbecoming of HOA representatives / changing the perception of the HOA with homeowners and renters.
– Dan spoke with Bob about an incident and we all discussed that the HOA needs to be viewed in a more positive way
8. Elimination of the Grounds Committee and “neighborhood walk around”.
– Dan proposed a new letter to the neighborhood with a $20 gift card. Members voted on this action and to eliminate the grounds committee, this passed. Moving forward with letter and gift card as part of an introduction of the new board members
9. Role of the Design and Development Committee in conjunction with the CC&Rs / appointment of 2019 – 2020 Chair of the Design and Development Committee.
– Voted to have landscape crew take care of pruning issues and installing shrubs on perimeter fence, passed
10. Scheduling of future HOA meetings.
– Next meeting will be 9/12/19 at 7 pm, to be held at Dan Vessels home
11. Good of the Order
– Discussed parking on the wrong side of the street and alley parking
– Discussed having the city install speed limit signs and entry yield/stop signs
– Dan will head updating the website

Respectfully Submitted,

Eric Daniels, Secretary        6-27-19