The meeting was called to order at 7:10 PM by the President, Karen Purvis. Attendees were board members Karen Purvis, Sharon Cook, Leon Leonard, Sue Harvey, and Maureen Walsh. D&D Chair Bob Cook also attended.

Secretary’s Report. The minutes of the April 15 meeting were approved as revised.

Treasurers Report. Income included dues payments. The expenses were for landscape maintenance, copying, postage and legal fees. The approval for legal fee payment was approved separately by the board. Financial statements are available for homeowners to review upon request. Three properties still have not paid all of their 2013 dues and interest, six have not yet paid anything for 2014, and 28 properties are paid in full for 2014.

D&D Committee. Notices for deficiencies will be sent to homeowners after the annual meeting. Leon will contact a painting contractor to get a bid for painting the outside fence. Action on pavers for the small alley mailbox was deferred to the next meeting.

Annual Meeting Planning. Nominations received for Board positions included Sharon Cook, Sue Harvey, Leon Leonard, Karen Purvis, Dan Vessels, and Maureen Walsh. Since these are all returning members of the Board, no voting for Board positions will be done at the annual meeting. A voice vote for the entire slate will be requested by the Chair. Since there are six persons nominated, the chair will not vote in the event of a tie.

For the annual meeting, ballots for the CC&R revision measures will be prepared by Leon. The ballots will be put into envelopes labeled with the owners name and lot number for each property. Those envelopes will be distributed to owners or proxy holders when people check in for the meeting.

Karen will have nametags and pencils available.
Maureen will prepare the envelopes and a sign up list.
Bob will prepare two boxes for the ballots and the envelopes.
Sue and Sharon will be responsible for sign ins and distribution of the ballots.
Dan will present the ballot measures to be voted and respond to questions.
Karen will prepare the annual meeting agenda, report on last year’s activities and accomplishments, and solicit signups for committees.
Maureen will present the treasurers report.
Sue and Sharon will count the ballots.

Karen will announce the next meeting of the Board at 7 PM on June 9 at Sue’s home, 2815 5th Street.

In the event that 80 % of the Association members are not present or have proxies for the meeting, ballots will be sent by mail to homeowners who were not present, and the meeting will be extended until those ballots are received.

We reviewed what proxies had been received or notices provided that homeowners would be attending the meeting. Assignments were made of Board members to contact homeowners who have not yet provided proxies or indicated they would attend the meeting.

Annual Meeting. The annual meeting will be held on Monday, May 12, 2014 at 7 PM at Dan Vessels home, 516 29th Avenue SE.
The meeting was adjourned at 8:30 PM