The meeting was called to order at 7:07 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Sue Harvey, Dan Vessels, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the August 12meeting were approved as submitted. The minutes were posted on the HOA website.

Treasurers Report. Income included only interest. The expenses were for landscape maintenance, water for irrigation, fence paint, sign repair, and BBQ food and supplies. One property has not paid 2012 or 2013 dues, and the attorney has sent a lien warning letter. A lien will be placed on the property if the dues are not paid by the end of September.

BBQ. There were 35 adults and 23 children at the BBQ, our best turnout so far. We ran out of hamburgers and hot dogs, so will purchase more hot dogs next year. The only people who didn’t get to eat came quite late and didn’t seem disappointed. A suggestion was made that there be activities for very young children (under age 2) next year, and a large wading pool was offered by Dan. Karen is discarding one of the canopies we currently have because the structure is broken in two places. Bob will look for a canopy on sale so that we will have two for next year.

CCR Revisions. Dan presented several possible changes to the CCR to be submitted to the membership for approval at next year’s annual meeting. These include provisions for on street parking to be consistent with the Puyallup Municipal Code (PMC), clarification that the homeowner has responsibility for the grass parking strip in front of their home, and other amendments to be decided upon by the Board at our February or March meetings. To change the CCR, 80% of homeowners constitute a quorum.

Lights on Mailboxes. We decided to defer discussion of this idea until next spring.

Halloween Event. Since Halloween will be on a Friday evening in 2014, we will consider having a cider and cocoa event that night. Planning will occur next year.
D and D Committee. Bob reported that 22 homes that had deficiencies still have not corrected them, so is planning to send a fine letter.

Palette Committee. The paint palette committee met on September 1 at Leon’s house. . Attending were committee members Leon Leonard, Bob Cook, Pepper Hust, and Kim Brandt. Also attending were Janet Leonard, Tom Brandt, Eileen Webber, Shawn Magin and her new husband Kevin. Leon submitted to the Board the following summary of the committee meeting:

Bob provided a brief summary of the current paint palette and how it was developed. Kim suggested that her experience in other neighborhoods was that there was no palette of colors; owners who wanted to paint submitted their paints (primary, secondary, and trim) to the HOA for approval. After discussion, the consensus recommendation from the committee is that no color palette be specified. Owners who wish to paint (including repainting the same color) submit paint colors to the D&D committee for approval. If a color combination is not approved by the D&D committee, the owner has the option of appealing the D&D decision to the HOA board.

Under Article IX, Section 9.03, the D&D committee has 30 days to make a decision on a request, and the paint palette committee did not recommend any change in that rule. However, several people noted that a more prompt response is appreciated, and that the D&D committee should respond as quickly as possible.

At the Board meeting discussion of the committee recommendation ensued, and Dan suggested that a paint and roof subcommittee be formed that will report to the D&D committee. This committee, to have an odd number of members, hopefully 7, will receive requests from homeowners for house paint. Members of the paint and roof committee cannot also be members of the D&D committee. Paint colors consistent with the current palette will be forwarded by the subcommittee to the D&D committee for approval. Paint colors not on the current palette will be reviewed for consistency with the general appearance of the neighborhood. Proposed colors approved by a majority of the subcommittee, will be forwarded to the D&D committee for their consideration. In addition, this committee will consider any proposed changes to roofing texture, materials, and color. The subcommittee will have 14 days to submit its decision to the D&D committee. The paint and roof subcommittee will have no responsibility for penalties for noncompliance. Homeowners in a hurry to gain approval of their colors will be encouraged to contact either the D&D committee or the chair of the paint and roof subcommittee promptly.

A discussion took place regarding levying a fine for non-compliance of D&D procedures on a house painting project, and that the Board voted to levy a fine. The D&D committee approved the color of the house, but the board decided that a penalty be assessed for failure to seek D&D approval of the color before the painting was done.
The meeting was adjourned at 9:15 PM.

The next meeting will be on October 14 at 7 PM at Sue Harvey’s home, 2815 5th Street SE.