The meeting was called to order at 7:05 PM by the President, Karen Purvis. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Marilyn Fangman, Dan Vessels, Sue Harvey, and Maureen Walsh. Bob Cook, D&D Chair also attended.
Craig Sorenson from Impressive Signs presented a new design for the HOA signs that were vandalized. The new signs will be aluminum dibond panels at a total cost of $650 before sales tax. He will also provide two video surveillance signs. Dan suggested putting a lens in a hole in the fence looking toward the signs that will appear to be a video camera. The sign repairs were approved and because we have a $500 deductible on our insurance, we will not make an insurance claim. Craig said the sign repairs will be completed within two weeks. Bob suggested posting a sign in several places indicating that a reward will be offered for information identifying the vandals. If there is further vandalism, we will offer a reward through Crimestoppers.
Secretary’s Report. The minutes of the annual meeting were approved as submitted, but with the names of individual homeowners attending removed to protect individual privacy. Karen requested that minutes of the board meetings be circulated to all board members for review, and corrections will be requested within 7 days. After corrections are received, the minutes will be posted on the website within 10 days. In the future, any correspondence from the HOA will be reviewed by the board prior to being sent.
Treasurers Report. Income included dues payments and interest. The expenses were for landscape maintenance, corporation filing fee, and office supplies. One property has not paid 2012 or 2013 dues, and Maureen will ask the attorney to send a lien warning letter. Seven properties have not yet paid anything on their 2013 dues. At the present time, Maureen and Sharon have authorized signatures for checks. Since Sharon is the new Vice President, there was agreement that she will continue to be the second authorized signature so that no new paperwork will e required.
New Resident Welcoming. Marilyn agreed to welcome new residents into the neighborhood. Maureen will notify her when Maureen receives notice of a house sale or rental. Sharon will get welcome packets from the Chamber of Commerce, and Marilyn will include a copy of the CC&R, Bylaws, Articles of Incorporation, a plat map, and D&D letter with the welcome packets.
BBQ Committee. Becky Gore has volunteered to coordinate the BBQ with Sharon providing coordination with the Board. The BBQ will be August 16 from 5 PM to dusk. With the number of new families in the neighborhood with small children, using a bounce house again was suggested. Another suggestion was a spray pond, provided one can be found for rent. We will just provide hot dogs and hamburgers for this year’s BBQ.
Palette Committee. The paint palette committee will meet at 7 PM on July 1 at Leon’s house.
Blockwatch. Leon reported that the extend of current blockwatch activity is that an email list has been developed for the neighborhood using information when new keys were distributed. Dan will get a walk-around from the Puyallup Police Department looking at the security of the outside fence around the neighborhood. Several warped, rotted, or broken boards on the outer fence provide opportunities for illegal entry. Repairs to the fences will be coordinated with the D&D committee. Any loud noises or other disturbances should be reported to the police department non-emergency number. Accumulated disturbances at the same address will result in a visit from the police.
D and D Committee. Bob was named chair of the D&D committee. CC&R violations from last month’s walk-around were reviewed by the board. Failure of seals on double pane windows were determined to not be a violation of the CC&R. The D&D committee will recommend that homeowners repair double pane windows when the seals have failed. This will prevent excessive heat loss and potential structural damage due to condensation.
There was conversation about responsibility for trees in the alley. Trees in the parking strips are the responsibility of the adjacent homeowner. Trees along 5th-7th and in the alley are the responsibility of the HOA.
Additional agenda items. These were deferred to the next meeting. They include
2013/2014 Goals
Vehicle parking rules
Motion detector lights on the mailboxes
Common area plantings and benches
Dog Butler for poop
Refrigerator magnets with HOA website
The meeting was adjourned at 8:55 PM. The next meeting will be on July 8 at 7 PM at Bob & Sharon Cook’s home.
Estates of Bradley Park 