The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, and Maureen Walsh. Bob Cook, D&D Chair also attended.

Secretary’s Report. The board minutes from the October meeting were approved. There was no meeting in November. At the December Board dinner, revision of the annual meeting date was proposed. A letter was sent to homeowners with the annual dues statement proposing that the annual meeting be held at the first Board meeting date in May. That will be May 13 this year. A two-thirds approval of the homeowners is required for this change, and the letter stated that anyone who objected to the change needs to contact the Board secretary before the end of January. No contact assumes a favorable vote. A copy of the letter is appended to these minutes.

Treasurers Report. Income included dues payments and interest. The only expenses were landscape maintenance, irrigation water, and the annual premium for the HOA insurance. Two properties are delinquent for dues and if payment has not been received by the end of January, the HOA attorney will be contacted to send a lien letter. The 2013 budget was not approved because the Board did not have a quorum.

D and D Committee. A new deficiency letter modeled after one from another HOA in the vicinity will be drafted and submitted to the Board for review. The common area in the alley intersection has been repeatedly damaged by the trash trucks. Leon will get an estimate from Lonnies Curbing for curbing around this area to prevent further damage. Walk arounds for identifying property deficiencies will be in March, June, and September.
Sign Damage – The sign damage repair has been completed after Bob and Sharon visited the sign company.
Blockwatch Committee. Leon will contact residents to find out how many people are at home during the day.
Landscaping. Suggestions will be sought from Board members for improvements to the shrubbery area in the front common space. Bob suggested adding a tree. A notice was sent by the City that they would trim up the trees along 5th-7th so that they are above the fences and the sidewalk. Leon will confirm with the city that this trimming is to be done. If it is not, the HOA will probably have our landscaper trim the trees.

Annual Meeting. As noted above, the annual meeting will be May 13 at 7 PM. Karen will be asked to find a location for the meeting, but since the attendance is usually small, it may be held in a member’s home rather than a public building. The Board needs to have an odd number of members, so an additional volunteer may be needed.
Meeting Dates. The next Board meeting will be on February 11 at Sharon Cook’s home, 2807 5th Street. Meetings later in 2013 will be on March 11, April 8, and May 13, but locations have not been identified.

The meeting was adjourned at 8:10 PM.