MINUTES
Bradley Park Estates
Homeowners Association Board
Board Meeting July 9, 2012

The meeting was called to order at 7:05 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Maureen Walsh, Don Kelley, Marilyn Fangman and Amy Mesec. Bob Cook, D&D Chair also attended.

Secretary’s Report. The minutes of the June meeting were approved as edited.

Treasurers Report. Expenses for the month were for irrigation additions for the signs, landscape maintenance, and the bounce house for BBQ, . Three properties are delinquent in dues payments but are making payments. One is delinquent by more than 1 year on interest payment and will be sent an additional reminder that interest is required for overdue accounts. Plantings are still needed to finish the sign project, so there will be a bill for those when they are planted.

D and D Committee. A walk-around will be conducted at the end of July to determine whether moss maintenance and electrical screening has been completed on properties notified earlier this year. To assure that they are timely, letters will be sent to homeowners who have not completed those projects within 2 days after the walk-around.

Special Projects Committee. Amy Mesec reported on decisions for the BBQ. She has paid the bounce house vendor $239 for the bounce house rental. Bob may be able to get a canopy that has advertising on it cheaply. The bounce house will operate from 5:30 to 9 and will be picked up that evening. Parental approval and parent presence will be required for any children using the bounce house. Kids will be issued wrist bands when their parents sign. Karen will be asked to put out the sandwich board announcing the BBQ for a few days the middle of July, then two weeks before the event (August 3). A flyer will be distributed to each door two weeks before the BBQ. Residents will be asked to bring a dessert.

Reserve Requirement Rule –RCW 64.34.308(4) requires HOAs to have a reserve account that will cover significant infrequent expenses. The account must be specified for that purpose, and money must be added to that account periodically from the general fund. The board voted unanimously to designate the current savings account as the reserve account. The financial plan for the HOA needs to identify significant infrequent expenses. The finance committee (Don Kelley, Chair, Sharon Cook, Maureen Walsh, and Karen Purvis) will identify significant infrequent expenses and obtain estimates of current costs.

Rats – Two exterminators were contacted and provided assessment of the rat problem and recommended solutions. Patrick McDonald of Mathis Exterminating spent an hour looking thru the neighborhood, talking with Leon, and providing an estimate. He confirmed that the unkempt properties are the most likely source of the rats. He recommended keeping foliage trimmed back and not overgrown, and not leaving pet food or bird food out. He also emphasized the need to keep garbage cans covered and in the garage since these can also be a source of food for rats. For an exterminating program, he recommended setting out 24 rat poison stations in the neighborhood, with most of them along the north side of the property, since that’s where the least cared for homes are, and also because of the potential for rats migrating to our neighborhood from the homes north of our neighborhood along 27th. He recommended a program that would place the bait stations for $900 and maintain them for $125 per month. The bait stations would be rented, and the program would be a 1 year commitment, with opportunity to renew on a monthly basis beyond that. Any maintenance, refilling the bait stations, or disposal would be included in that price. Work inside of individual homes would be contracted with the individual homeowners and not covered by this program, although he indicated that they would provide a discounted price because of the HOA contract. Maureen met with the Whitworth Pest Solutions representative June 17 by Offner’s home. Because the gate latch to the back yard was broken, they were unable to get into the back yard to check for signs of nests or to see if they are living in the crawl space under the house. They talked to Annie Bradley (who lives next door) who said she had rat droppings on her deck and that the teen mowing her lawn saw two rats by the fence next to Offner’s. However, we could not get positive proof that they are there. Annie said she would contact Offner’s regarding the problem and get back to us. If the house does have rats nesting there, the treatment would cost around $340 plus tax. The representative said the biggest draw for rats is food, so he suggested not leaving food for dogs or cats outside overnight, and not feeding the birds. He said there seem to be lots of cats and dogs in the area, so that helps to scare the rats off. They like areas where they have food and are undisturbed (which could be Offner’s overgrown backyard.) The representative said he could come back when we had permission to access Offner’s yard.

Leon was asked to draft a letter to the Offner’s describing the problem and notifying them that if they did not maintain the property and get rid of the rats, the HOA would do so at the owner’s expense. A draft of the letter will be circulated for review by the Board.

Meeting Dates. Next meeting in 2012 will be

August 13 Amy Mesec 2824 6th Street SE

The meeting was adjourned at 8:15 PM.