Homeowners Association Board
Board Meeting October 17, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Marilyn Fangman, and Sam Radakovitz. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the September 12 board meeting were approved as submitted. Sharon requested that Board members review the minutes promptly after they are distributed and Leon notified so that the minutes can be posted on the HOA website within a week after the HOA meeting. The minutes posted will not include the treasurer’s report.

Monument Sign. The new signs were installed. Several positive comments have been received from neighbors. Karen will contact the sign company to find out what kind of solvent should be used to clean the signs if they are “tagged”. The landscaping company will be asked to install a sprinkler extension to irrigate the rhododendrons behind the north sign, and to identify and plant seasonal flowers around the signs. Costs for the landscaping will come from the landscaping budget.

D and D Committee. No D and D requests have been received.

Website. Sam updated several items on the website and will make corrections for font errors on the CC&R posted.

Fence Repairs. Homeowners are responsible for repairing their fences, even the outside fence on 7th if they are damaged or rotted. Each homeowner will be responsible for replacement of their fence when needed. Replacement fences should be solid at a height of six feet. The HOA will provide paint for the outside fence, and all outside fencing should be painted the same color.

Walk Around Committee. Letters were sent to several homeowners as a result of the walk-around last month. Because concerns were expressed by several homeowners, the procedure for walk-arounds was reviewed. For next year, walk-arounds will be done the week before the board meetings in March, June and September. Results of the walk-arounds will be reviewed at those board meetings, and sent out after those board meetings. The period to correct deficiencies in the letters will continue to be 30 days, so at the next board meeting, compliance will be reviewed for each deficiency, and if the deficiency has not been corrected, or an extension requested, a fine will be assessed.

Insurance. Maureen received a letter from the insurance company regarding liability coverage for HOA board members. She will contact the company for more information.
Meeting Dates. The next meeting will be November 14 at 7 PM at Karen’s house. The annual meeting for 2012 will be on Saturday, April 28, 2012. Karen will identify a location for the meeting. The December HOA board meeting will be a dinner at Outback on December 5 at 6:30 PM. HOA board meetings for 2012 will be as follows:

January 9 Marilyn Fangman 504 29th Avenue SE
February 13 Karen Purvis 510 28th Avenue SE
March 12 Maureen Walsh 2819 5th Street SE
April 9 Sharon Cook 2807 5th Street SE
May 7 Leon Leonard 2820 6th Street SE

Agenda for Next Meeting. Carry over from the September meeting will be a discussion of D&D approval for trim paint, and a review of the financial plan to determine whether a dues increase will be needed.
The meeting was adjourned at 8:37 PM.