Homeowners Association Board

Board Meeting November 14, 2011

The meeting was called to order at 7:10 PM by the President, Sharon Cook. Attendees were board members Sharon Cook, Leon Leonard, Karen Purvis, Maureen Walsh, Marilyn Fangman, and Don Kelley. Also attending was Bob Cook, D&D Chairman.

Secretary’s Report. The minutes of the October 17 board meeting were distributed to board members after the meeting. Corrections were made and the minutes approved by e-mail. The minutes were then posted on the website.

Treasurers Report. The treasurers report was received and accepted. The board discussed the lien policy and decided that lien notices will be sent by the HOA attorney if payments are not made by the end of the year. Liens will be placed on properties that are more than 1 year overdue at the end of the first quarter of 2012. Don commented that the expenses for the sign should be drawn from the reserve fund rather than the operating budget (checking account) since the sign was not part of the operating expenses, but was a capital expense. Don will review the applicable Revised Code of Washington (RCW) provisions to verify the rules for such capital expenses.

Monument Sign. The sign company was contacted about failing to obtain a permit for the signs. The sign company is working with the city to gain approvals for the signs as they were installed. A concern was expressed that one of the signs is not vertical.

D and D Committee. No D and D requests have been received. A decision was made that no D&D request will be necessary for touching up trim paint, since nobody has been doing it.

2012 Budget. The budget for 2012 was presented by Maureen. A copy of the 2012 budget is attached to these minutes (Maureen will send budget to Sam to include with the minutes). At the annual meeting, a dues increase will be proposed for 2013.

Walk Around Committee. There was a discussion of how to handle compliance with notices sent to homeowners regarding CC&R noncompliance. The notices will be revised to request that homeowners notify the Board when they have complied with noncompliance notices, and an email address will be provided so that notice, or requests for extensions cans be sent electronically. There was also a suggestion that noncompliance issues be identified with appropriate provisions in the CC&R. This has been done in the past.

Insurance. Maureen and Karen met with the Insurance agent to clarify the letter received regarding liability coverage for Board members. They took appropriate documentation and the Insurance company reinstated the liability coverage.

Trees. Bob received a request from Sue Harvey that the HOA purchase a replacement tree for the one in her parking strip that has died. The Board reiterated their position that responsibility for trees in the parking strip is the homeowners, since the city will only replace parking strip trees on arterials. Trees that have been replaced in the past by the HOA were where no tree was planted in front of a house, and a replacement tree was paid for by the settlement with the developer. The only other tree replaced was on 7th avenue which is designated as common space. The HOA has responsibility for maintenance of the trees on the common space, including spraying and trimming.

Meeting Dates. The next meeting will be the annual Board dinner to be held at Outback Steak House on Meridian on December 5 at 6:30 PM. This will be a no host event. The annual meeting for 2012 will be on Saturday, April 28, 2012. Karen will identify a location for the meeting. HOA board meetings for 2012 will be as follows:

January 9 Marilyn Fangman 504 29th Avenue SE
February 13 Karen Purvis 510 28th Avenue SE
March 12 Maureen Walsh 2819 5th Street SE
April 9 Sharon Cook 2807 5th Street SE
May 7 Leon Leonard 2820 6th Street SE

The meeting was adjourned at 8:37 PM.